Office Manager

Surbana Jurong Group•San Francisco, CA

17d•$30,000 - $40,000•Onsite

About The Position

Atelier Ten is an international environmental design consultancy creating high-performance, sustainable, award-winning buildings. As a member company of Surbana Jurong, Atelier Ten is seeking an Office Manager for its San Francisco office. This part-time, in-office role oversees the efficient operations of the 6,000 square foot office, helps build and maintain a collaborative and fun work environment, and ensures staff have a great place to work in a hands-on capacity. This is an opportunity to work alongside a terrific group of people and be a critical part of a small but mighty administrative team.

Requirements

Detail oriented, proactive, and self-motivated with an appreciation and willingness to learn a variety of tasks.
Willingness to roll up your sleeves and pitch in to help in any area of the business as well as being flexible with change
The ability to promote yourself as being available and capable to help staff resolve any office-workplace related needs
Comfortable assisting with basic IT tasks—such as new computer setups or hardware troubleshooting—under the remote guidance of our New York-based IT team
The ownership to take “charge” of the office. Knowing what you can do on your own, where you need support and guidance from other staff, and when you need to hire business partners.
General project management experience including planning, budgeting, logistics, deadlines, and documenting
The skills to collaborate with office managers in other A10 offices to share ideas, obtain guidance, and ensure equivalent workplace standards
Effective time, space, and task management
Excellent verbal and written communication with an ability to tailor communication style to diverse audiences
Proficiency using standard office equipment, adapting and implementing HR/office policies, the Microsoft Office suite, and working with data and systems
At least 1 – 2 years of work experience in an office manager or similar administrative role.
The availability to work from the office three days a week (Tuesday-Thursday, 9AM to 5PM) and ideally the occasional flexibility to come into the office for a few hours on Monday and Friday as business needs arise.

Nice To Haves

Facilities management knowledge is a plus

Responsibilities

Liaise with cleaning staff, maintenance vendors, the IT team, and building management to ensure a clean, and well-functioning office (including conference rooms, furniture, employee desks, appliances, etc.)
Act as a receptionist for the office and provide a friendly, welcoming atmosphere to both local and visiting staff as well as visitors
Maintain adequate office supplies, snacks, and beverages for employees including regular grocery, catered food, and other vendor orders
Answer, forward, and screen phone calls, and distribute mail and packages.
Handle the scheduling, logistics, and execution of business meetings and employee teambuilding events, wellbeing activities, staff promotion/life event celebrations, etc.
Oversee the office layout by coordinating new staff seating assignments, existing staff desk relocation, and maintaining an up-to-date staff seating chart in conjunction with the recruiting and IT teams
Coordinate local recruiting needs including reviewing resumes, conducting initial phone screens, scheduling job interviews, initiating reference checks, sending offer letter packages, and onboarding new hires
Assist in managing local People and Culture/Human Resources matters including new employee orientation, onboarding and learning and development.
Understand and oversee office policies and processes while working on ways to improve them
Execute administrative procedures including timesheet and expense reporting, electronic filing of paperwork on servers, local office budgeting, and training
Serve as the on-site point person for IT support, including new employee laptop setup, troubleshooting local hardware/software issues, coordinating with external IT vendors, and maintaining server room organization and equipment.
Build trust and rapport with employees through timely responses to inquiries and support requests
Provide administrative support to senior staff when needed

Benefits

Competitive salary
100% paid medical, dental, and vision benefits
Generous paid time off
Emphasis on work life balance
401k matching program
Highly engaged coworkers with a shared hunger for knowledge
Mutual respect and support from colleagues and leadership
Paid parental leave
Paid life and disability insurance
Paid volunteer time
Pre-tax commuter benefits
Annual professional development funds
Freedom to contribute ideas and make a personal difference that is not always possible in a large corporate environment
Really good high-fives