Office Manager-Multi-family Construction

Kimmel & Associates • San Diego, CA

13h • Onsite

About The Position

Our client is seeking a highly organized and detail-oriented Office Manager to serve as the operational backbone of their San Diego office. Reporting directly to the President, this individual will collaborate across operations, finance, and human resources to ensure administrative processes, subcontractor compliance, and office operations run seamlessly. This is a fully on-site, individual contributor position that requires someone who thrives in a fast-paced construction environment and can effectively balance multiple priorities while maintaining exceptional accuracy and professionalism.

Requirements

• 3–10 years of office management or senior administrative experience within the construction industry.
• Previous experience working for a general contractor or subcontractor is strongly preferred.
• Working knowledge of accounts payable, accounts receivable, and payroll coordination.
• Experience managing subcontractor compliance documentation, including certificates of insurance and lien waivers.
• Familiarity with employee onboarding, benefits administration, and personnel record management.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and construction accounting or project management software.

Nice To Haves

• Experience with Procore or similar construction management platforms is preferred.
• Experience supporting affordable housing, public works, or publicly funded construction projects is a plus.

Responsibilities

• Assist with accounts payable and accounts receivable activities, including invoice coding, data entry, and reconciliations.
• Support payroll processing by coordinating with finance personnel to ensure timely and accurate submissions.
• Maintain organized financial documentation and administrative records.
• Collect, review, and maintain subcontractor certificates of insurance (COIs), ensuring compliance with project requirements.
• Track insurance renewals and proactively resolve compliance issues.
• Manage lien waiver collection and documentation across active construction projects.
• Support subcontractor prequalification by collecting and maintaining required qualification documents.
• Coordinate new employee onboarding, including employment documentation, system setup, and orientation logistics.
• Maintain employee personnel records and assist with benefits administration.
• Support open enrollment activities and serve as a resource for routine employee questions.
• Coordinate with leadership on HR-related administrative functions.
• Manage office supplies, vendor relationships, and facility coordination.
• Maintain document control for contracts, project files, correspondence, and company records.
• Provide administrative support to the President and leadership team, including scheduling, reporting, and special projects.
• Help ensure efficient day-to-day office operations across all departments.

Benefits

• Annual base salary of $80,000–$95,000 , depending on experience
• Opportunity to join a stable and growing construction organization
• Collaborative, team-oriented work environment
• Direct exposure to executive leadership and company decision-making
• Meaningful work supporting affordable housing projects that positively impact local communities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed