Office Manager, New York

Fireworks • New York, NY

2d • $80,000 - $100,000 • Onsite

About The Position

Fireworks is seeking an Office Manager for its New York office. This role is responsible for establishing and managing the operational foundation of the office as it grows. The Office Manager will handle day-to-day operations, including space management, vendor relations, onboarding, events, and visitor hosting. This is an in-office role requiring a hands-on operator comfortable with both strategic and tactical tasks, and who can set a positive office atmosphere. The ideal candidate is someone who excels in a fast-paced environment, is a quick learner, and can operate autonomously. While years of experience are less important than demonstrated excellence, a strong track record of success in operations or a related field is desired.

Requirements

• A demonstrable record of excellence in office management, operations, a startup, a fast-paced team, or elsewhere, where you were clearly one of the best.
• Fast learner with real curiosity, comfortable learning new skills and knowing when to bring in expert help.
• Hands-on with vendors and negotiation, or the confidence and judgment to become so quickly.
• Highly organized, with a track record of running many parallel workstreams to completion without being chased.
• Comfortable operating with autonomy in an ambiguous, fast-changing environment; ability to build processes.
• Excellent written and verbal communication skills.
• Service mindset toward the team.
• Warm, calm under pressure, and able to set a positive tone for the office.

Responsibilities

• Run the New York office end to end, including landlord/workspace provider relations, access and security, health and safety, cleaning and facilities vendors, supplies, and day-to-day space operations.
• Own the office cadence, including lunches, all-hands setup, team dinners, and offsites.
• Partner with the Field Marketing team to ensure customer and community events hosted at the office run smoothly.
• Manage new joiner onboarding, including equipment, access, desks, local paperwork, and welcome.
• Handle offboarding processes cleanly.
• Host visiting executives, customers, and candidates, ensuring a smooth experience.
• Select and manage local vendors (workspace provider, IT, AV, catering, cleaning, security, insurance).
• Own the office budget, invoices, and renewals.

Benefits

• Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure.
• Build What’s Next: Work with bleeding-edge technology.
• Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI.
• Learn from the Best: Collaborate with world-class engineers and AI researchers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed