Office Manager - Tampa

Inforcer•Cerritos, CA

16h•Hybrid

About The Position

Inforcer is one of the fastest growing technology organisations in the world and a leading provider of cutting-edge cybersecurity and AI solutions to support to the SMB market. We provide MSPs (Managed Service Providers) with the fundamental technology they need to manage and secure Microsoft 365 at scale and deliver AI services. Our mission is to be inforced in every MSP! About the Role We are seeking a talented and motivated Office Manager to join our team. In this role, you will be responsible for supporting the smooth operations of a rapidly growing US office, as well as social event coordination, and administrative tasks. If this sound like you, we’d love to hear from you.

Requirements

Proven experience as an Office Manager, Receptionists or Facilities, or in a similar role
Ability to be based in a Tampa office 4 days a week
Strong organizational and multitasking skills with an eye for detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), familiarity with office/ project management systems and tools is highly beneficial
Ability to work in a rapidly growing organization and manage multiple priorities

Nice To Haves

Experience in a tech start up/ scale up
Experience coordinating both virtual and in-person events
Familiarity with CRM or scheduling software

Responsibilities

Proactively identify opportunities to improve office processes, procedures, and employee experience.
Assist in organizing office-wide meetings, staff events, and partner and customer meetings, including virtual and in-person gatherings
Drive initiatives that increase efficiency, compliance, and consistency across office operations.
Regularly review existing practices and recommend improvements where appropriate.
Embrace change while constructively challenging processes and decisions when a better approach exists.
Act as a key point of contact for employees, helping to create a positive, productive, and inclusive workplace environment.
Lead on team social events, end of month celebrations, catering and team events.
Support employee engagement, wellbeing, and workplace culture initiatives, working collaboratively with relevant teams to ensure successful delivery and participation.
Foster a welcoming environment for employees, visitors, candidates, and external partners. Whilst organising meeting rooms and bookings.
Serve as the go-to person for all office-related matters, providing practical solutions and coordinating support where needed.
Build effective working relationships with vendors, building management, contractors, and service providers.
Take ownership of office-related issues from identification through to resolution.
Respond to changing business needs with a flexible and solutions-focused mindset.
Remain calm under pressure and effectively manage multiple priorities.
Operate with high levels of autonomy.
Support onboarding of new employees, including travel booking, setting up workstations, support the internal IT team in issuing IT equipment, and ensuring a smooth integration into the office environment
Ensure the office remains safe, functional, professional, and well-maintained.
Oversee office services, equipment, supplies, and facilities-related requirements.
Conduct regular office inspections and coordinate maintenance or corrective actions as required.
Support workplace health and safety initiatives and promote employee awareness and accountability.
Collaborate with regional teams to ensure marketing materials, branded items (swag), and work with our corporate events team to ensure event collateral are prepared and available on time for all events
Manage vendor relationships for office and event supplies, promotional items, and external services