Office Manager

TOTALRECYCLE INC•Exeter Township, PA

17d•Onsite

About The Position

TotalRecycle is a groundbreaking, state-of-the-art single stream recycle facility that advances our steadfast commitment to a greener environment. TotalRecycle contains cutting-edge technology that allows for the precise sorting and processing of recyclable materials. Situated on a 14-acre site in Berk’s County, this 75,000 square foot facility accepts all items capable of being recycled. TotalRecycle is the only facility of this magnitude in the area. With its beautiful infrastructure, the complex looks more like a resort than a recycling plant. Come Join Our Family! TotalRecycle, Inc., located in Birdsboro, PA, is currently searching for an Office Manager!

Requirements

Two (2) to Three (3) years of Office Management experience preferred.
Excellent organization and verbal/written communication skills
Strong sense of accountability
Ability to recognize and meet deadlines
Experience with computers and scheduling
Strong work ethic with the ability to work independently in a fast-paced environment.
Excellent verbal and written communications skills and strong interpersonal skills.
Must be organized and motivated to succeed with the ability to prioritize multiple tasks.
Strong skills related to Microsoft Office software products

Nice To Haves

Bachelor's degree in business administration or related field preferred
Experience with construction software is a plus

Responsibilities

Establishes and maintains files and filing systems in accordance with the Divisions policies and procedures.
Responsible for all Division employee files, to include accurate attendance records- all files are electronically maintained in the current HR Software system ("HRIS").
File all disciplinary documentation and ensure it’s entered into the HRIS timely.
Data entry and reporting.
Back up Dispatchers completing Work Orders as required
Coordinate and track the flow of invoices through the Division including making sure proper approvals are obtained and that all invoices are submitted to Corporate Accounts Payable each week.
Timely and accurately report all accidents and workers’ compensation claims.
Answer customer service calls and train office personnel on proper phone procedures.
Completion of accurate payroll records for submission to the corporate payroll department no later than the deadline set by the Payroll Manager.
Recruit all assigned roles from phone screen to onboarding per process as determined by the Director of Human Resources.
Complete new hire orientation per the process.
Ensure new hires complete Work Opportunity Tax Credits in the forms entirety the day they are onboarded
Complete discipline and attendance logs timely and accurately, ensure termination documents (inclusive of voluntary quit forms) are uploaded into the HRIS prior to termination.
Respond to emails and requests timely, acknowledging emails and requests within 24 hours
Special projects and other job duties as assigned.