Office Manager

State of Indiana•Lynnville, IN

3d•Onsite

About The Position

The Office Manager at Interlake Off‑Road State Recreation Area plays a key role in ensuring smooth daily operations that support visitors, staff, and the overall recreational mission of the property. This position oversees administrative functions, manages the front office, coordinates permits and visitor inquiries, and supports onsite staff with scheduling, documentation, and compliance needs. The role is central to maintaining an organized, welcoming, and efficient environment for both the public and the team. The State of Indiana offers a comprehensive benefit package for full-time employees which includes: Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program: Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Deferred compensation 457(b) account (similar to 401(k) plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years Education Reimbursement Program Group life insurance Referral Bonus program Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parking for most positions Free LinkedIn Learning access

Requirements

Limited in-state travel to conferences and training is required, including periodic administrative trainings at other properties or in Indianapolis, and a mandatory annual multi-day (overnight) conference each year.
Overall knowledge of office organization, supervision, and management.
Specialized knowledge of the policies, programs, and activities of the office and ability to apply these to pertinent and complex situations.
Working knowledge of the budgetary process.
Working knowledge of bookkeeping and auditing.
Comprehensive knowledge of laws and regulations affecting the division within the agency or institution.
Practical knowledge of office supplies and equipment necessary to the operation of the agency, coupled with knowledge of purchase and requisition procedures.
Working knowledge of record keeping for maintaining inventory, personnel, and payroll records.
Ability to work independently in determining workflow and in solving problems, some of which may not have been previously encountered by utilizing a high level of specialized technical knowledge.
Ability to work under pressure and to practice diplomacy, tact, and courtesy.
Ability to coordinate workflow and to maintain harmonious relationships with subordinate supervisors, department chiefs and other supervisory personnel.
General knowledge of English grammar, spelling, and punctuation and the ability to use this in the preparation of technical correspondence and reports.
Ability to attend to detail and maintain accuracy.
Ability to maintain confidentiality.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
A High School Diploma or High School Equivalent (HSE), along with at least 2 years of office or customer service experience and the ability to apply the outlined knowledge, skills, and abilities in a similar role, may be considered.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

Strong organizational and administrative management skills.
Clear, professional communication with visitors, staff, and external partners.
Ability to multitask and solve problems independently in a fast‑paced outdoor recreation setting.

Responsibilities

Supervise and coordinate the work activities of various administrative services.
Organize and coordinate work assignments for a small number of intermittent and/or regular office staff.
May oversee limited gate and resale operations including interviewing/hiring/supervising intermittent staff, creating schedules, providing training, ordering/maintaining inventory within budgetary parameters, and resolving conflicts.
Plan and organize the workflow of the office by arranging work schedules and priorities to maximize efficiency.
Initiate changes and/or modify procedures, forms used, and composition of correspondence and records to enhance productivity.
Ensure that all accounting, purchasing, and revenue collecting SOPs are followed by the staff which may include preparing a moderate volume claim vouchers and requisitions, monitoring contract compliance, reconciling a moderate volume of purchasing expenditures, processing complex revenue reports, preparing travel requests, working with vendors, preparing deposits, staying up to date on changing procedures, and training staff on these functions.
May act as the onsite contact for emergency response including notifying teams, directing emergency personnel, and coordinating communication between the staff and central office.
Explain and apply laws, rules, and regulations as they affect the agency by answering questions and making information available to agency staff.
Assist in preparation of the budget including gathering data and writing budget justifications.
Compile data, collect material for special projects and reports, and prepare reports and/or sections of reports.
Perform a variety of office tasks such as arranging and maintaining a complex filing system, keeping timesheets and payroll records, maintaining personnel records, operating various office machines, and receiving a moderate volume of visitors and phone calls.
Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.
Ensure work adheres to quality standards, deadlines, and proper procedures.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access