Office Manager

Lamar Advertising Company•La Crosse, WI

1h•$25 - $27•Onsite

About The Position

The Office Manager handles administrative functions and responsibilities, maintains payroll hours, and works closely with Human Resources on company-wide policies and regulations. The role will most likely be the sole administrative position in the office, with the possibility of supervising one additional employee. The primary work environment is an office, and travel involving nights away from home is less than 10%.

Requirements

High school diploma or equivalent.
Two years of experience in an office environment; a college education may be accepted in lieu of this experience, or an equivalent combination of education and experience.
Excellent command of written and verbal English.
Ability to communicate with people from varied social, cultural, economic, and educational backgrounds.
Attention to detail when composing, typing, and proofreading materials, setting priorities, and meeting deadlines.
Strong work ethic, professionalism, responsibility, and a proactive approach.
Ability to work independently and as a team member.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Ability to use fax machines, copiers, scanners, and binding machines.
Ability to handle varied daily challenges and prioritize demands.

Nice To Haves

Experience in collections.
A college degree in Business, Business Administration, or a related field.

Responsibilities

Maintain accounts receivable, including making calls, sending correspondence, updating the Aged Trial Balance, and communicating with the sales department about past-due accounts.
Update the billing system, including client information, accounts, and contracts.
Maintain accounts payable by processing invoices, recording relevant details, coding invoices to the correct department, and sending invoices to corporate for payment.
Serve as the local office liaison for corporate Human Resources by assisting with hiring and affirmative action, maintaining employee information, helping employees with benefits questions and workers’ compensation, and handling other HR requirements.
Provide administrative assistance to office employees, including preparing contracts, answering collections questions, providing invoice copies, and assisting Operations employees with payroll.
Provide information, including compensation information, to corporate departments such as Payroll, Human Resources, Credit, Accounts Payable, and Accounts Receivable.
Run office errands, such as obtaining stamps, sending certified mail, and making deposits.
Depending on location needs, perform additional administrative duties such as answering phones, typing correspondence, entering and researching data, logging and ordering production, taking and uploading POP photos, charting digital or static structures, and managing social media content.
Depending on location needs, support Operations with administrative tasks such as maintaining OSHA logs, processing expense reports upon request, reporting truck mileage, and handling petty cash.
May supervise one other administrative staff member.
Complete special requests or projects from the General Manager, Sales Manager, or Operations Manager.

Benefits

120 hours of paid time off (PTO), increasing with tenure.
12 paid company holidays, including President's Day and Juneteenth.
Comprehensive training program.
Career advancement opportunities.
Ongoing professional development and internal leadership programs.
Multiple medical plan options and a health savings account.
Hospital, critical illness, and accident coverage.
Short- and long-term disability coverage.
Paid parental leave.
Employee Stock Purchase Plan.
401(k) plan with company match.
Up to $1,200 in employer-paid HSA contributions and cash rewards for participating in the wellness program.
People-first culture focused on connection, community involvement, and transparency around employee feedback.