Office Manager

International Schools Partnership • Miami, FL

6d • Onsite

About The Position

The Office Manager is responsible for creating a positive, pleasant, and professional atmosphere in the main office for all students, staff, families, and visitors to experience. Their role entails administrative support for the office and school leadership team and plays a crucial role in ensuring smooth communication and efficient operation of the school’s administrative functions.

Requirements

• Excellent communication, collaboration, and interpersonal skills
• Strong problem-solving skills
• Detail-oriented, collaborative, and a team player
• High level of discretion and professionalism
• All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

Nice To Haves

• Bachelor's degree preferred
• Prior experience in a school environment

Responsibilities

• Welcomes parents, students, staff, and visitors to the school
• Provides support and guidance to all those entering the school
• Ensures that all guest sign in and security protocol are followed
• Creates a powerful and positive first impression of Riviera Schools for all who enter the building
• Demonstrates a pleasant demeanor and models the school’s values of respect, professionalism, responsibility and compassion, among others
• Supports school events by welcoming and signing in guests and maintaining a pleasant arrival to the school
• Answers and directs phone calls
• Responds to emails and other forms of communication on behalf of the school
• Receives and delivers messages
• Receives packages on behalf of the school
• Enters tardy students into FACTS as they enter school and sign in on ConciergePad
• Supports with data reconciliation for late arrival and early dismissal students
• Assists with administrative tasks such as filing, copying, and data entry
• Maintains office supplies and requests new supplies as needed
• Supports the Head of School, Executive Director, and Assistant Heads of School with administrative tasks
• Reconciles forms and paperwork for a variety of purposes to include medication management, records, field trip forms, etc.
• Maintains and updates student records and files
• Ensures confidentiality and security of sensitive information
• Keeps up to date on school policies, procedures, and events and provides this information to school stakeholders

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level