Office Manager (Treatment Foster Care)

Pressley Ridge Career•Altoona, PA

9d•Hybrid

About The Position

Be the change you wish to see in the world! Come join our team to empower children and families in our communities to transform their lives and develop to their full potential. The Office Manager, under the general direction of a Program Director, is responsible for managing the program office's physical plant. The Office Manager is responsible for providing support to program administration to expedite the efficiency and effectiveness of program services in a manner consistent with the organization’s mission. The Office Manager contributes to maintaining client, foster parent, and staff files to ensure the program meets all state and local licensing requirements. The office manager has financial responsibilities, including overseeing payments to foster parents, handling petty cash, and allocating credit cards.

Requirements

Requires a high school diploma, specialized training beyond high school, or an associate’s degree preferred.
Requires proficiency in information systems technology.
At least two (2) years’ office experience required.
State Police FBI Child Abuse Clearances
Mandated Reporter-Recognizing and Reporting Child Abuse training certificate and/or statement.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Assist in the maintenance of accurate, updated, and compliant client, foster parent, and employee records, assuring confidentiality.
Enter assigned program data in agency information systems, within prescribed time frames, and provide data on overall file compliance.
As assigned, assist in aspects of pre-employment and onboarding, including communication and coordination with applicants and newly hired employees.
Assist in billing, reconciliations and foster parent reimbursements.
Use information system to enter, allocate and track program invoices to ensure payment to vendors.
Oversee credit cards and expenses assigned, in accordance with policies and procedures.
Provide timely and detailed reporting of staffing and building issues to leadership.
Liaison with agency counterparts in Human Resources, Training, IT, Organizational Performance, Accounting, Billing and other Pressley Ridge sites.
Assist program leadership in establishing and maintaining a cooperative working relationship with other private/public or government agencies.
Assists with initiating, requesting, and reporting information as required. Any necessary forms, reports, or documentation should be checked for completion in their entirety and proper procedures have been followed.
Ensure all necessary credentials, forms, or renewal of information is complete and forwarded to Human Resources for 100% compliance with each staff personnel file.
Document staff training forms when requested and forward accordingly.
Receive supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.
Run data reports, provide program leadership with program data, and participate in quality improvement activities.
Assure continuous compliance with all relevant external licensing/regulatory agencies and the policies and procedures of Pressley Ridge.
Establish and maintain familiarity with regulatory and licensing requirements.

Benefits

Medical coverage available with a Health Savings Account (HSA) with 100% employer match
Prescription coverage
Dental and vision plans
Patient advocate and Medicare specialists available at no cost
Dependent Care Flexible Savings Account
Wellness incentive (up to $250)
403b with up to 9% employer give/match
Free life insurance and AD&D
Paid Time Off (PTO)
9 paid holidays (7 recognized holidays plus a floating and birthday holiday per year)
Tuition reimbursement (if applicable)
Employee Assistance Program (EAP)