Office Manager / Senior Accounting Administrator – Construction

Service 360 Group•Reading, PA

7h•Onsite

About The Position

We are seeking a high-performing Office Manager / Senior Accounting Administrator to lead financial and administrative operations for a growing construction company. This is a hands-on, high-impact role for someone who can effectively manage day-to-day accounting, payroll, HR, and administrative functions across multiple entities.

Requirements

5+ years of experience in accounting, bookkeeping, or office management.
Strong experience in the construction industry (REQUIRED).
Deep understanding of job costing, WIP reporting, and multi-entity accounting.
Experience managing payroll, financial reporting, and intercompany transactions.
Ability to operate independently and take ownership of processes.
High attention to detail with strong organizational skills.
Proficiency in accounting systems (ComputerEase, QuickBooks, or similar).

Nice To Haves

Experience in accounting, bookkeeping, or office management role.
Experience with construction and service software.
Experience with construction AIA billings.

Responsibilities

Own and manage full-cycle payroll and payroll tax compliance for field and office staff.
Lead HR administration including onboarding, benefits, compliance, and employee records.
Oversee construction purchasing and job administration, ensuring accurate cost tracking and vendor coordination.
Maintain and reconcile accounting, payroll, and project management systems (e.g., ComputerEase, QuickBooks, etc.).
Manage full-cycle bookkeeping across multiple related entities with high accuracy.
Process and reconcile intercompany transactions monthly.
Prepare monthly internal financial statements, including job cost analysis, variance reporting, and cash flow tracking.
Partner with leadership on financial visibility, reporting, and operational insights.
Coordinate year-end close and work directly with external bookkeeping and accounting firms.
Manage insurance operations including COIs, renewals, compliance tracking, and claims.
Maintain company licenses and update as needed to support ongoing compliance and business operations.
Manage corporate-level administrative needs including licensing, paperwork, business accounts, and related compliance documentation.
Lead end-to-end Accounts Receivable operations, ensuring accurate billing, timely cash application, deposit management, and reconciliation of customer accounts.
Oversee and execute the full Accounts Payable function, including vendor disbursements, documentation control, and reconciliation support.
Manage implementation of system process automation.