Office Manager/Project Support Specialist

Mpr Associates, Inc.•Salt Lake City, UT

12d•$60,000 - $85,000•Onsite

About The Position

This position provides technical, office coordination, and administrative support to a group of engineers providing technical services to clients. The ideal candidate is self-motivated and will accomplish assigned tasks, oversee the management of the office, support engineers’ efforts to grow the branch office’s staff and client base, and provide technical and administrative support to the broader engineering organization. The candidate will possess strong skills in writing, multi-tasking, adapting to various personalities and dynamics of a team, as well as a high level of interest and engagement in the industries in which MPR works. The candidate will find technical, analytical, and engineering work interesting and will excel at written and verbal communication. This is a great position for a highly motivated administrative individual that wants a variety of responsibilities.

Requirements

College degree desired.
Four (4) years experience in a professional services environment or similar fast-paced environment preferred.
Experience in managing a small office preferred.
High degree of proficiency in MS Office (Word, Excel, Power Point, Project, and Outlook).
Ability to work collaboratively across functional teams.
Strong self-leadership, with the ability and motivation to identify areas where they can be of assistance and where process improvements can be made.
Strong time management and customer service skills.
Ability to work in a dynamic and fast-paced environment.
Strong questioning attitude and the ability to accept that in others.
Ability to effectively communicate (both verbally and written) in a courteous and professional manner.
Attention to detail with a high degree of accuracy while working independently with minimum supervision.
Demonstrated capacity to manage multiple tasks simultaneously and quickly adjust to changing priorities and deadlines.
Outstanding organizational and interpersonal skills with the ability to interface with multiple levels of management. Consistently and proactively interact with project teams to complete necessary work.
Ability to follow both written and verbal instructions while taking ownership of the task at hand, asking for clarification and communicating regularly.
Flexible, motivated, resourceful, and organized in a multi-functional role.
Motivated to expand skills and knowledge, as well as tackle new problems and take on new responsibilities.
Solid proofreading skills.
This position must meet Export Control compliance requirements, therefore, a “US Person” as defined by 22 C.F.R § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Nice To Haves

Experience in graphic design is a plus.
Project management/planning experience is a plus.
Experience using AutoCAD, Python, and/or SharePoint a plus.
Basic proficiency in Visio preferred.
Proficient in Adobe Acrobat Professional or similar PDF software preferred.
Basic proficiency in Photoshop or similar image manipulation program.

Responsibilities

Collaborating with project teams in the drafting and research for written technical deliverables (proposals and technical reports), as well as curating, reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, meeting minutes, agendas, presentations, and other deliverables. Formatting includes extensive work with advanced Word and Excel, including but not limited to styles, macros, pivot tables, etc.
Manage branch office recruiting efforts for local universities, including working with HR and university career centers to coordinate recruiting events (career fairs, information meetings, etc.), maintaining relationships with university administrative contacts, scheduling and staffing interviews, and documenting/incorporating lessons learned.
Work with engineers in the office to track client engagement, identify opportunities to grow existing relationships, and identify local industry events or other strategic opportunities to foster new client relationships.
Interfacing with clients to ensure smooth progression of projects.
Managing the day-to-day interaction with outside vendors (office supplies, shipping, building management, etc.).
Maintaining the day-to-day office set-ups (supplies, conference rooms, equipment).
Acting as a liaison to other office personnel (branch offices, facilities, contracts, accounting, IT, HR).
Coordinating employee morale office events.
Supporting and coordinating activities across all levels of the organization, including monthly meetings, project coordination, and business materials.
Archiving, managing and entering data into MPR’s in-house opportunity and project management database.
Interfacing with MPR’s in-house electronic document management system (EDMS).
Assisting with internal and external verbal and written communications.
Coordinating travel and meeting schedules, as well as completing expense reports.
Working closely with senior personnel regarding oversight of projects. This includes tracking and reviewing project status, maintaining detailed records, and formatting any project related data.
Assisting with coordination of business development and marketing materials.
Assisting with the compiling of current industry events for specific industry areas.
Providing general reception coverage, greeting visitors, directing calls to the appropriate person, and responding to requests for information.
Basic administrative functions to include: Photocopying, scanning and faxing documents, shipping, and other duties as assigned.