Office Manager/Payroll Administrator

Atlantic Strategic Minerals•Petersburg, VA

13d•Onsite

About The Position

The Office Manager / Payroll Administrator oversees daily office operations while ensuring accurate and compliant payroll processing. This role supports administrative efficiency, financial accuracy, and employee satisfaction by acting as a key liaison between leadership, staff, HR, and accounting. This is an onsite position located in Petersburg, VA.

Requirements

Appropriate tertiary qualifications
Ability to multitask and prioritize effectively in a fast-paced environment.
Proactively identifying issues and resolving conflicts as they arise.
Strong interpersonal, written, and verbal communication skills
3-5 years of progressive experience in administrative role
1+ years of experience with payroll system.
Strong attention to detail
Proficiency with Microsoft Suite
Organizational excellence
Problem-solving and initiative
Discretion and professionalism
Strong communication skills
Ability to prioritize and manage multiple responsibilities
High level of interpersonal skills

Responsibilities

Oversee day-to-day office operations, ensuring a well-functioning and efficient workplace
Manage office supplies, vendors, facilities coordination, and service providers
Handle front office responsibilities, including phone support and visitor coordination
Coordinate company events, meetings, and internal communications
Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
Prepare presentations, reports, and correspondence on behalf of executives
Serve as a key communication liaison between leadership and internal/external stakeholders
Manage confidential and sensitive information with discretion
Process Payroll accurately and on time in compliance with company policies and applicable regulations
Prepare payroll reports, reconciliations, and journal entries as required
Serve as liaison with payroll providers and internal stakeholders to resolve discrepancies
Maintain payroll records and support audits as needed
Manage expense reports and document retention