Payroll Administrator

Troutbeck Operator•Amenia, NY

2d•Onsite

About The Position

We are seeking a detail-oriented and highly organized Payroll Administrator to join our luxury hospitality team. Supporting payroll operations for two luxury hotels, the Payroll Administrator is responsible for accurately processing payroll, maintaining employee payroll records, ensuring compliance with federal, state, and local regulations, and providing exceptional service to employees regarding payroll-related inquiries. The ideal candidate is dependable, maintains strict confidentiality, and thrives in a fast-paced hospitality environment where accuracy and timeliness are essential.

Requirements

Detail-oriented
Highly organized
Dependable
Maintains strict confidentiality

Nice To Haves

Experience in a fast-paced hospitality environment

Responsibilities

Process weekly payroll for employees for two luxury hotels
Review and verify employee timecards, attendance records, overtime, gratuities, and paid time off. Ensure payroll is processed accurately and on schedule.
Maintain payroll records and employee files in accordance with company policies and legal requirements.
Process new hires, terminations, wage adjustments, garnishments, direct deposit changes, and tax withholding updates.
Respond promptly and professionally to employee payroll questions and resolve discrepancies.
Reconcile payroll reports and assist with month-end and year-end payroll activities, including W-2 preparation.
Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and company policies.
Coordinate with Human Resources regarding employee status changes, benefits deductions, and leave administration.
Prepare payroll reports for Finance and management as requested.
Receive, review and record employee benefit invoices - CoPower/Aetna/Aflac - monthly
Set up payment and distribute across companies & departments
Identify issues and highlight for resolution
Assist during internal and external payroll audits.
Maintain confidentiality of sensitive employee and company information.
Support continuous improvement initiatives to streamline payroll processes and enhance accuracy.
Bank Match for payroll, HAS and operating accounts
Assist in completing daily trial balance
Reconcile credit card transactions
Collect & reconcile cash - bank deposit weekly
Monitor daily incoming wires/check - notify sales department to post
Collect and deposit rents for employees living on properties (2) monthly
Generate and distribute weekly overdue items and GL open balances
Journal entries to record expense
Other duties as assigned