CMB Job Fair Office Manager – Manufacturing Operations & Executive Support

LiquidStack•Carrollton, TX

4d•Onsite

About The Position

This hybrid role combines office management for two manufacturing sites with executive logistics support for the CEO and his leadership team. In a typical week, you'll coordinate 1–3 customer visits or plant tours, manage travel and lodging for leadership, partner with sales and engineering on visit logistics, and keep both facilities running smoothly. You'll be the friendly face guests meet on arrival and the steady hand keeping things on track behind the scenes. This is hands-on coordination work, not strategic chief-of-staff partnership. The right person brings the practicality of a seasoned manufacturing Office Manager and the polish to host customers and support executives.

Requirements

3+ years in office management, administrative coordination, or workplace operations in a manufacturing, industrial, or production environment
Comfort on a shop floor, around production employees, and with customer plant tours
Experience coordinating customer visits, plant tours, or supplier days
Experience supporting senior leadership with travel, lodging, and visit logistics
Strong vendor management — especially catering and facilities vendors
Excellent organization, prioritization, and problem-solving skills
Strong written and verbal communication and a professional presence
Proficiency in Microsoft Office (Excel required)

Nice To Haves

Google Workspace a plus
Familiarity with ERP or manufacturing software (e.g., SAP, NetSuite, Epicor, Plex) a plus
Bilingual Spanish a plus

Responsibilities

End-to-end coordination of customer visits, plant tours, and supplier days from arrival to departure
Visitor sign-in, NDA collection, safety briefings, and PPE distribution for shop floor tours
Conference room setup, AV check, catering, signage, and refreshments
Partnership with sales, engineering, and the Plant Manager on visit agendas and shop floor walkthroughs
Welcoming visitors on arrival and ensuring they have what they need throughout the day
Continuous improvement of the visitor experience as visit volume grows
Travel and lodging coordination for the CEO and leadership team — including customer-facing trips, trade shows, and supplier visits
Hotel blocks, ground transportation, and dinner reservations for visiting customers
Expense report support and follow-up
Calendar and meeting coordination for leadership when needed, especially around customer visit weeks and month-end
Discreet handling of executive travel details and visitor information
Daily readiness of office areas, conference rooms, breakrooms, and visitor spaces across both plants
Walkthroughs to catch issues early and resolve them proactively
Partnership with the Plant Manager and property management on non-production repairs, maintenance, and improvements
Non-production supplies, breakroom stocking, mailing, and shipping — including outbound customer samples and small shipments when needed
Support for safety and visitor compliance protocols
Vendor relationships across catering, cleaning, maintenance, security, and office services
Facility billing, invoice reconciliation, and basic budget tracking
Coordination of onboarding, training sessions, leadership meetings, and company events
Logistics including scheduling, catering, setup, and cleanup
Cross-functional partnership with HR, sales, engineering, and plant operations on shared events