Office Manager III

State of Nebraska•Norfolk, NE

1d•Onsite

About The Position

This classification level is responsible for supervising administrative support staff and performing a broad range of work ranging from routine to specialized office/customer service for assigned district probation and court offices that have a relatively larger employee size i.e. Staffed more than thirty (30) full-time employees. Responsibilities may include coordinating administrative office procedures such as setting up files, maintaining assigned databases; training clerical and office support staff; implementing, and coordinating related administrative support services; preparing or reviewing a wide range of general correspondence and standard court documents; tracking office budgets and expenditures; providing customer services by answering phones and monitoring and ordering supplies.

Requirements

Associate’s degree in related field, AND 3 years of administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
Supervisory principles
Customer service principles
Mathematical concepts
Data entry techniques
Grant applications
Modern office procedures and equipment
English language, grammar, and punctuation
Computers and related software applications
Monitoring and evaluating subordinates
Delegating and prioritizing work
Maintaining records and files
Using proper English, grammar, punctuation, and spelling
Providing customer service
Performing mathematical calculations
Recording, verifying, reconciling, and reporting financial accounts
Implementing policies and procedures
Using a computer and related software applications
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Responsibilities

Supervises office secretarial staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
Prepares correspondence to include court documents, presentence or predisposition investigations, enter information into the database, and maintain budget balances, submit monthly billing claims and bi-annual billing invoices.
Coordinates and maintains accounting support functions which includes maintaining accounts, tracking purchases, reviewing and approving purchase orders and invoices, monitoring travel expenses, and performing related duties.
Attends meetings and conferences as required; takes minutes; composes drafts, prepares and distributes agenda, schedules, and other materials.
Prepares, processes, and maintains operational records, reports and statistics.
Performs other duties of a similar nature or level.