Office Manager I

BronxCare Health System • New York, NY

8d

About The Position

The Office Manager I is the primary support for a clinical/administrative department. This position is responsible for general office operations, filing, organizing and overall administrative performance. The Office Manager I may supervise more than three (3) employees, i.e., secretaries and or receptionists.

Requirements

• Three to five (3-5) years demonstrated experience as an Administrative Assistant or Office supervisor.
• Satisfactory combination of education and experience
• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level

Responsibilities

• Establish and maintain positive relationships with patients, visitors, and other employees.
• Contributes to and participates in the Performance/Quality Improvement activities of the assigned department.
• Maintain office services
• Design and implement office policies.
• Establish standards and procedures
• Organize office operations and procedures
• Supervise office staff, more than three (3) employees.
• Prepare timekeeping (KRONOS) report.
• Review and approve supply requisitions.
• Liaise with other departments, agencies and groups.
• Maintain office equipment.
• Assign and monitor clerical and secretarial functions
• Recruit and select office staff
• Orient and train employees
• Provide on the job and other training opportunities.
• Supervise staff, more than three (3) employees.
• Evaluate staff performance.
• Coaching and disciplining staff.
• Design filing systems.
• Ensure filing systems are maintained and up to date.
• Define procedures for record retention.
• Ensure protection and security of files and records.
• Ensure effective transfer of files and records
• Transfer and dispose of records according to retention schedule and policies.
• Ensure personnel files are up to date and secure.
• Plan and implement office systems, layout and equipment procurement.
• Maintain and replenish inventory.
• Check stock to determine inventory levels
• Anticipate needed supplies
• Verify receipt of supply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees