Office Manager I

Centerstone•Columbia, TN

2d•$17 - $23•Onsite

About The Position

Responsible for maintaining facility operations to ensure compliance with organizational standards, licensure requirements, and CARF guidelines. Oversees staff scheduling to ensure appropriate coverage while ensuring adherence to timekeeping practices and labor laws, including timely and accurate entry and approval of time records. Manages the BHSN application process and oversees front desk reporting, including collection of required documentation, verification of payer information, and handling of collections. Provides administrative support for facility operations, including reception, records management, filing, data entry, purchase requisitions, and information processing, as directed by the Area Manager. This Columbia based position requires flexibility in scheduling and office hours based on staffing coverage and clinic needs. The Office Manager must be available to adjust their schedule as needed to support staffing outages, clinic operations, and other office management responsibilities. Regular scheduling needs may include shifts from 7:00 a.m. to 5:00 p.m., 8:00 a.m. to 5:00 p.m., or 8:00 a.m. to 6:00 p.m., with additional flexibility outside of these hours when necessary to support office and operational needs. Consistent and regular attendance is an essential expectation of this leadership role and is necessary to provide reliable support, oversight, and continuity for clinic operations and staff.

Requirements

Bachelor’s degree or demonstrated progress toward a bachelor’s degree from accredited college or university is required. Four years of relevant experience will be accepted in lieu of the degree.
Strong typing and data entry skills, with a solid command of English grammar and spelling, as well as excellent proofreading abilities.

Responsibilities

Supervision of the Support Staff assigned to their site.
Assist in management of schedules of the clinical staff in order to ensure client needs are met.
Coordination of special projects
Coordinate care and maintenance of building including plan for use of space to best meet program needs, smoking areas, parking, etc.
As assigned by Area Manager, attends agency and staff meeting disseminating information obtained.
Reviews or completes Purchase Requisition forms ensuring proper coding and approval guidelines are completed.
Assures quantitative compliance of medical records as established by the QI/UM standards.
Monitors non-clinical purchases to ensure office supplies are on hand, using sound purchasing decisions.
Complete and submit monthly reports by deadlines assigned.
Assures switchboards are answered by 7:00 a.m.
Assures all facility licensure requirements are met as evidenced by Plan of Compliance
Assures facility requirements are met as evidenced by Site Evaluation Tool.
Ensures daily activities are entered and marked complete by the end of business each day for yourself and your staff.