Office Manager / Human Resources & Recruiting Administrator

PGTEK • Ashburn, VA

21h • Onsite

About The Position

The Office Manager / Human Resources & Recruiting Administrator will oversee the day-to-day operations of PGTEK’s corporate office in Ashburn, VA, while providing administrative support across Human Resources and Recruiting functions. This is a full-time, onsite, salaried position based in Ashburn, VA. This role is ideal for a detail-oriented and motivated individual who is eager to grow their career at PGTEK while contributing to a collaborative and fast-paced environment.

Requirements

• High school diploma required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive employee information with a high level of discretion and confidentiality.
• Strong interpersonal and communication skills with a professional demeanor.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgment and problem-solving skills.
• Ability to work both independently and collaboratively.
• Adaptability in a fast-paced and evolving work environment.
• Highly organized with strong time-management skills.
• Reliable, dependable, and accountable.
• Demonstrates initiative and ownership of responsibilities.
• Positive, proactive attitude and willingness to support team needs.
• Maintains professionalism and confidentiality at all times.
• Flexible and able to adapt to changing priorities and business needs.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Responsibilities

• Manage the daily operations of the corporate office to ensure a professional, organized, and efficient work environment.
• Order and maintain office supplies, equipment, and inventory.
• Serve as a point of contact for vendors, facilities coordination, and general office needs.
• Perform administrative duties, including document preparation, mail handling, and general clerical support.
• Support employee onboarding processes, including new hire documentation, HRIS entry, and benefits enrollment coordination.
• Maintain accurate and confidential employee records in compliance with company policies and applicable regulations.
• Assist with background checks, employment verifications, and new hire file setup.
• Support employee separations, including processing terminations and required documentation.
• Assist with employee status changes, reporting, and HR data tracking.
• Respond to employee inquiries related to policies, benefits, and general HR matters.
• Support the administration of employee engagement and recognition programs.
• Assist with HR audits, reporting, compliance activities, and special projects.
• Maintain HR systems and ensure data accuracy (e.g., Paylocity or a similar HRIS).
• Maintain job postings and update requisition details across platforms.
• Support applicant tracking system (ATS) administration and candidate record management.
• Assist with candidate communications and status updates as directed.
• Prepare and format candidate materials for internal review.
• Coordinate recruiting logistics as needed; no direct interviewing responsibilities.

Benefits

• Comprehensive PPO medical coverage with access to a Health Savings Account (HSA) option
• Vision plan
• Dental insurance with the base dental plan option paid for by PGTEK
• Life Insurance
• Short and Long-Term disability
• Critical Illness insurance
• Matching 401(k) plan
• Discount on pet insurance through ASPCA Pet Insurance
• Employee Assistance Program
• Generous amount of PTO and Holidays
• Education Assistance Program is available after 12 months of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED