Office Manager & HR Generalist

Evestia Clinical•University of Virginia, VA

43d•Hybrid

About The Position

Evestia Clinical is a biotech-focused global CRO delivering authentic expertise and personalized support. We partner with clients to provide expert guidance through complex clinical trials in specialized areas, including Rare Disease, Oncology, Neurology, and Immunology. Here, you become a vital part of a global team delivering life-changing impact through clinical excellence. Our foundation is built on principles that define our identity. Innovation drives us to seek new solutions, while Excellence ensures high standards in every project. This is balanced by genuine Care, fostering a supportive culture for both our patients and our people. Above all, we champion Partnership, believing that working together— with trust and flexibility —is the key to our collective success. Our approach is agile and personalized, empowering you to find creative solutions. We offer a welcoming culture that values belonging, ensuring you have the environment needed to thrive and grow. If you are ready to change lives worldwide, join our team. About the Role The Office & HR Coordinator is a key point of contact for employees, candidates, and visitors, supporting office operations, HR processes, employee experience, recruiting, and internal communications. It's a varied, fast-paced role suited to someone who's organized, detail-oriented, and curious about using technology to work smarter.

Requirements

Associate's degree or equivalent combination of education and relevant professional experience
Proven customer service experience in a professional or corporate setting
Comfortable juggling multiple priorities, deadlines, and stakeholders
Strong written and verbal communication skills
Confident learning and working across multiple tech platforms and business systems
Sharp attention to detail and follow-through
Trustworthy with confidential and sensitive information
Proactive, dependable, and happy to take ownership without waiting to be asked

Responsibilities

Be the first point of contact for visitors to the office, ensuring a professional and welcoming experience
Coordinate office maintenance, repairs, and facility needs with building management and vendors
Maintain office supplies, snacks, coffee, and everything needed for smooth day-to-day operations
Coordinate shipping of materials, equipment, and supplies to employees, clients, and business contacts
Manage ordering and distribution of company-branded merchandise and swag, plus employee business cards
Support new hire onboarding, track completion of quarterly check-ins and new hire assessments, and keep the org chart accurate and up to date
Be the onsite point of contact for candidates during in-person interviews, coordinating logistics and travel expense reports
Maintain SharePoint content and use tools like Canva and PageTiger to help prepare and distribute internal communications
Coordinate employee wellness challenges, Wednesday in-office activities, and support bi-annual company events
Look for opportunities to simplify or automate routine admin work using AI tools and other technology