Office Manager & Executive Assistant (contract position)

Las Americas Immigrant Advocacy Center•El Paso, TX

1d•$20

About The Position

Las Americas seeks a contract operations manager and executive assistant to act as the backbone of a dynamic immigration nonprofit. The office manager and executive assistant helps manage the day to day activities of the center. This position is designed to work closely with the executive director, the finance, and fund development teams.

Requirements

Bachelor’s degree preferred
Fluent Spanish speaker
Exceptional organizational ability and multitasking skills
Willingness to take initiative and proactively problem solve
Flexible enough to adapt to changing office needs and to-do lists
Strong written and verbal communication skills for professional presentations, reports, phone calls, and emails
Willingness to collaborate with other employees and vendors contributing to a positive work environment
Understanding of common office software and programs
Attention to detail when creating and refining documentation
Working knowledge of human resources best practices, hiring procedures and training modules
Financial acumen to manage office expenses
Ability to work under pressure and respond to deadlines without sacrificing quality
Demonstrated interest in the mission, vision and values of Las Americas

Responsibilities

Opening correspondence, taking calls, routing emails, and acting as the office’s primary point of contact
Overseeing the office budget, including processing invoices
Serving as the daily point of contact for the finance team
Scheduling maintenance visits and ordering supplies and equipment necessary for seamless operations
Completing administrative tasks, like filing paperwork and updating employee records
Assisting other employees, such as helping with onboarding or ensuring workers have the necessary resources
Planning company events, such as retreats and holiday parties
Making travel arrangements for employees
Managing calendars and schedules
Managing documents and confidential information with appropriate discretion
Serving as the liaison between executives and internal/external partners
Assisting with special projects by coordinating resources and tracking progress
Support fundraising campaigns and special events