Office Manager (Contract)

Sierra • New York, NY

9h • Onsite

About The Position

At Sierra, we’re creating a platform to help businesses build better, more human customer experiences with AI. We are primarily an in-person company based in San Francisco, with growing offices in Atlanta, New York, London, Paris, Singapore, and Japan.
We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and Family. These values are the foundation of our work, and we are committed to upholding them in everything we do.
Our co-founders are Bret Taylor and Clay Bavor. Bret currently serves as Board Chair of OpenAI. Previously, he was co-CEO of Salesforce (which had acquired the company he founded, Quip) and CTO of Facebook. Bret was also one of Google's earliest product managers and co-creator of Google Maps. Before founding Sierra, Clay spent 18 years at Google, where he most recently led Google Labs. Earlier, he started and led Google’s AR/VR effort, Project Starline, and Google Lens. Before that, Clay led the product and design teams for Google Workspace.
What you’ll do
Greet visitors and oversee the day-to-day functioning of the office.
Ensure the office environment is welcoming, clean, and organized by managing office supplies, equipment, and kitchen inventory.
Coordinate with building management for office maintenance and repairs.
Help the admin team organize company happy hours, in-office trainings, team lunches and celebratory events.
Hand out and track company merch for new hires. Send merch packages/gifts when necessary (new baby, partnership, thank you, etc.), executing new inventory orders when necessary.
Address any office-related issues promptly and effectively, fostering a positive work environment.
Partner with facilities and real estate team on office improvements.
Maintain a high level of confidentiality and discretion with all materials and information.
Please note this is a 6-month contract position and is ineligible for full-time benefits below.

Requirements

• 2+ years of Office Management or similar experience.
• Strong interpersonal and communication skills and the ability to build relationships with a wide variety of individuals.
• A methodical, process-driven mentality that is focused on both accuracy and efficiency. Ability to multitask and meet deadlines with quality products.
• Ability to build relationships, partnering effectively with cross-functional teams and external partners.
• Excellent time management skills, willingness to quickly shift tasks and priorities, and the ability to anticipate the needs of others before they arise.
• Ability to lift, move, and organize office supplies or equipment weighing up to 40 pounds as needed.

Nice To Haves

• Experience supporting and coordinating office moves, space planning, and layout changes.
• Track record of developing workplace programs that enhance employee experience.

Responsibilities

• Greet visitors and oversee the day-to-day functioning of the office.
• Ensure the office environment is welcoming, clean, and organized by managing office supplies, equipment, and kitchen inventory.
• Coordinate with building management for office maintenance and repairs.
• Help the admin team organize company happy hours, in-office trainings, team lunches and celebratory events.
• Hand out and track company merch for new hires. Send merch packages/gifts when necessary (new baby, partnership, thank you, etc.), executing new inventory orders when necessary.
• Address any office-related issues promptly and effectively, fostering a positive work environment.
• Partner with facilities and real estate team on office improvements.
• Maintain a high level of confidentiality and discretion with all materials and information.

Benefits

• Flexible (Unlimited) Paid Time Off
• Medical, Dental, and Vision benefits for you and your family
• Life Insurance and Disability Benefits
• Retirement Plan (e.g., 401K, pension) with Sierra match
• Parental Leave
• Fertility and family building benefits through Carrot
• Lunch, as well as delicious snacks and coffee to keep you energized
• Discretionary Benefit Stipend giving people the ability to spend where it matters most
• Free alphorn lessons

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed