Executive Assistant (Contract)

Airbus • Miami, FL

2d • Onsite

About The Position

Airbus Commercial Aircraft is looking for an Executive Assistant (Contract) to support our LATAM & Caribbean Operations Team based in Miami, FL. As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and "helicopter view" collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making. This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.

Requirements

• Must be currently local to the Miami Metro area
• Ability to work in the US without current, or future, need of visa sponsorship/work authorization
• High School diploma required.
• Minimum 4 years of international travel arrangements, event management, and document drafting.
• Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks).
• Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
• Excellent verbal and written communication in English and Spanish (Required).
• Proficient in Google Suite and MS Office.
• Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.
• High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
• Strong decision-making skills and problem-solving agility in uncertain environments.
• Ability to travel independently and at short notice (approx. 25%).
• Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.
• Lifting/Carrying documents or equipment up to 30lbs/14kgs.
• Mobility to navigate office and production areas, including sitting, standing, and squatting.
• Steel-toed shoes and eye/hearing protection required for shop floor visits.

Nice To Haves

• Portuguese or French language fluency.

Responsibilities

• Executive Support & Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.
• Logistics, Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.
• Event & Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.
• Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.

What This Job Offers

• Career Level: Executive
• Education Level: High school or GED