Part-Time Office Manager / Executive Assistant

Impact Suite•North Logan, UT

20h•Onsite

About The Position

We are seeking a highly organized, proactive Part-Time Office Manager / Executive Assistant to support leadership and help oversee day-to-day business operations from our office. This role is ideal for someone who enjoys solving problems, creating structure, supporting people, and helping a growing company run smoothly. The right candidate will serve as an operational hub for the company—supporting executives, helping manage office operations, coordinating internal processes, and strengthening team culture.

Requirements

Experience in office management, executive assistance, business administration, operations coordination, or a similar role
Basic understanding of business functions including HR, accounting, operations, and executive support
Strong written and verbal communication skills with excellent customer service instincts
Highly organized with strong follow-through and attention to detail
Familiarity with an AI tool(s) and writing prompts for daily tasks
Resourceful, dependable, and comfortable managing multiple priorities
Comfortable asking questions, learning new systems, and stepping in where needed
Familiarity with Slack and common business software tools

Nice To Haves

Experience in healthcare, healthcare technology, SaaS, education technology, or entrepreneurial environments is a plus

Responsibilities

Manage executive calendars, scheduling, and recurring company meetings
Prepare agendas, reminders, follow-up items, and administrative support for leadership
Support day-to-day office and business operations, including HR administration, accounting coordination, vendor communication, and operational follow-up
Track invoices, subscriptions, vendor obligations, and help ensure important tasks are completed
Professionally communicate with vendors, partners, clients, and outside contacts on behalf of the company
Support company culture through team celebrations, employee events, onboarding coordination, and occasional retreats
Identify operational gaps or overlooked tasks and proactively help solve them
Use Slack and standard business tools to support communication and coordination
Handle sensitive information with professionalism and confidentiality
Maintain basic awareness of HIPAA and healthcare privacy expectations as they relate to healthcare technology