Office Manager/Executive Assistant
About The Position
We are seeking a highly organized, proactive, and solutions-oriented professional to serve in a dual-role capacity supporting both office/facility operations and executive-level administrative functions. This individual will play a critical role in ensuring the smooth day-to-day operation of the office environment while also providing high-level support to executive leadership. The ideal candidate is resourceful, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. This role requires strong communication skills, operational thinking, discretion, and the ability to anticipate needs before they arise.
Requirements
- Proficient in use of Microsoft Office software
- Experience coordinating vendors, office operations, or facilities
- Self-starter with strong problem-solving and decision-making skills
- Possess effective communication skills, both verbal and written
- Strong organizational and multi-tasking abilities essential
- Intermediate proficiency with Microsoft Office applications & internet.
- Ability to learn new software quickly.
- Working knowledge of post office protocol, mail processing, work order systems & handling.
- Attention to detail and professionalism required.
- Strong written and verbal communication skills.
- Contributes to a positive internal & external customer experience.
- Maintains composure in challenging situations.
- Collaborate well with others.
- High level of professionalism, confidentiality, and emotional intelligence.
- Exceptional organizational and time management skills.
- Pays attention to detail.
- Identifies & solves problems.
- Escalates issues accordingly.
- Checks work for quality.
- Shares suggestions to improve quality & productivity.
- Works independently with minimal supervision.
- Takes projects to completion.
- Follows all company policies & SOPs.
- Ability to prioritize competing demands and adapt quickly.
- Demonstrates flexibility in workflow & scheduling.
- Demonstrates a positive attitude.
- Acts in accordance with company vision, mission & values.
- Takes accountability for own performance.
- Willing to take on additional assignments.
- Seeks out opportunities for development.
Nice To Haves
- Experience supporting senior leaders or executives strongly preferred
Responsibilities
- Ensure office safety, security, and facility compliance standards are maintained
- Support employee experience initiatives and workplace culture efforts
- Serve as the primary point of contact for office-related needs and operational issues
- Assist with onsite logistics for meetings, trainings, and company events
- Monitor office budgets and assist with invoice processing and vendor payments
- Partner with leadership and HR to support operational processes and workplace improvements
- Manage executive calendars, meetings, appointments, and scheduling priorities
- Coordinate travel arrangements, itineraries, accommodations, and expense reporting
- Prepare presentations, reports, meeting agendas, and executive correspondence
- Track action items, deadlines, and follow-ups from meetings and leadership discussions
- Support confidential HR, operational, and business-related projects
- Maintain organized digital and physical filing systems
- Handle sensitive and confidential information with discretion and professionalism
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
