Office Manager/Executive Assistant (5648)

SMX•Broomfield, CO

16d•$32 - $47•Hybrid

About The Position

SMX is seeking a dynamic, highly organized, and energetic Office Manager/Executive Assistant to manage our Broomfield CO office, provide EA support to our Sr. Vice President, and support the local team. The ideal candidate will oversee the daily operations of the office as well as provide administrative support by managing and prioritizing calendar engagements, preparing ad hoc reports, handling sensitive information requests, event planning logistics coordination, arranging conference calls, and scheduling meetings. This position is local to the Broomfield, CO area and requires you to be in the office Monday through Thursday, with flexible hybrid Fridays.

Requirements

5 to 7 years' experience as an Office Manager and/or administrative support
5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Highly proficient in Microsoft Office applications to include Word, Excel, and PowerPoint, SharePoint and OneDrive)
Exceptional time management skills and ability to complete tasks within required timeframes with little supervision
Extremely strong attention to detail even under pressure
Self-starter that will work independently, manage workload and multi-tasking skills
Strong organizational and multi-tasking skills amid shifting priorities
Highly advanced interpersonal skills to build and maintain internal and external relationships
Strong communication skills and ability to converse with all levels of organizational management
Goal oriented and action focused, pragmatic and self-disciplined
Strong ability to effectively handle multiple shifting priorities
Strong written and verbal communication skills
Capacity to learn rapidly and adapt quickly to change

Nice To Haves

Experience with Deltek expense reporting

Responsibilities

Report office issues and work to resolution with the internal Security team and the building management.
Manage badge access requests.
Coordinate collection of certificates of insurance from Vendors.
Ensure office operations run smoothly.
Support HR Functions with on-boarding/off-boarding, as needed.
Plan team events throughout the year.
Directly support our Sr. Vice President by providing detailed administrative support such as calendar management, booking and reconciling domestic and international travel.
Assist the SVP by drafting Word documents, Excel spreadsheets, and PowerPoint presentations to summarize analysis and reports, as needed.
Promptly complete travel and other expense reports.
Use OneDrive and SharePoint to organize, share and store documents.
Attend meetings, take minutes, and action items, distribute post minutes and after actions to Microsoft SharePoint/OneDrive, and track action items to completion.
Promptly respond to communication to action items such as schedule conflicts, urgent issues and other information.
Handle the full life cycle of event planning for employee and client engagements and provide onsite support for meetings or events, as needed, to include: Client meetings, Volunteer opportunities, Team offsite events, Annual Food Drive.
Perform other administrative duties as required.