Executive Assistant & Office Manager

Focused Labs•Denver, CO

13h•Hybrid

About The Position

This role runs our 10-person Denver office and serves as the right hand to our CEO. You'll make our LoDo office a place people want to come to, and keep our CEO organized, on schedule, and following through across work, family, and board commitments. As the role grows, you'll take on operations across all Focused offices.

Requirements

3+ years as an executive assistant, office manager, or in a similar role supporting a senior leader
Sharp, organized, and persistent, and you follow up until things are done
AI-forward. You already use AI tools every day and want to push them further
Warm and energetic, with clear writing and discretion around confidential business and personal information
Have a reliable vehicle, valid driver's license, and auto insurance, plus the ability to carry supplies up to 25 lbs

Nice To Haves

Experience supporting a founder or CEO
Experience planning events
Experience supporting nonprofit board work

Responsibilities

Getting to know everyone in the office, what they like, what they don't, and what they need, and keeping the office stocked with snacks, drinks, and supplies to match
Planning monthly happy hours and quarterly team events
Owning new-hire facilities onboarding like badges and keys
Keeping the office clean, tidy, and working, from taking out the trash to coordinating repairs
Running the CEO's inbox, calendar, and travel end to end, using AI tools and automations to move faster
Keeping the CEO on task by tracking commitments, following up persistently, and making sure things get finished
Supporting personal and family logistics, family travel, and nonprofit board work
As workload allows, taking on events and offsites, onboarding and offboarding logistics, and gifting and celebrations across all Focused offices