Executive Assistant & Office Manager
About The Position
Odyssey partners with state agencies to design, launch, and operate Education Savings Account (ESA) and school choice programs. They provide the technology, program operations, vendor ecosystem, and family experience that make these programs work. Odyssey operates across 10 states, powering programs serving over 250,000 students and managing over $2 billion in annual education funding. The company is at the intersection of GovTech, EdTech, and FinTech, building civic infrastructure that enables families to access educational opportunities. The role involves supporting the CEO and COO while also managing the day-to-day workplace experience for the team, requiring someone who thrives on creating structure, anticipates needs, and enjoys a variety of tasks.
Requirements
- 1–3 years of experience in an EA, office coordination, or administrative role (internships count)
- Excellent written and verbal communication
- Highly organized with strong attention to detail and follow-through
- Comfortable managing competing priorities across two executives
- Discretion with sensitive/confidential information
- Proactive, low-ego, "no task too small" attitude
- Must be comfortable working 4-5 days a week onsite in our NYC office
Nice To Haves
- Experience with calendar/travel tools (Google Workspace, Outlook, TripActions, etc.) a plus
Responsibilities
- Manage and proactively maintain calendars for two executives, resolving scheduling conflicts and prioritizing time
- Coordinate domestic (and occasional international) travel logistics for executives as well as other team members as needed: flights, hotels, itineraries, etc.
- Draft and manage light correspondence and follow-ups on behalf of the CEO/COO
- Prepare materials or agendas for recurring meetings as needed
- Act as a point of coordination between the executives and internal/external stakeholders
- Coordinate weekly team lunches and other recurring team events
- Manage office snack/supply ordering and vendor relationships
- Support day-to-day office operations and act as first point of contact for workplace-related questions
- Support the planning and execution of an office expansion and/or full office relocation (anticipated spring 2027), including logistics coordination, vendor communication, and move-day support
- Help maintain a positive, well-run office environment as the team scales
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
