Office Manager & Executive Assistant

Acceldata•Kitchener, ON

14d•$30 - $40•Onsite

About The Position

Acceldata is a fast-growing technology company entering its eighth year, with continued expansion of our Canadian team and a strong focus on hiring in the Kitchener region. As we grow, we are looking for a highly organized, proactive Office Manager & Executive Assistant to help create an exceptional workplace experience and support our leadership team. This role will own the day-to-day operations of our Kitchener office while providing executive support to the Head of the Canada Office. The role will also act as a key resource for Canadian employees, helping ensure smooth operations and a positive employee experience across the team. The ideal candidate is someone who thrives in a dynamic environment, pays close attention to detail, and enjoys supporting others while keeping things running efficiently behind the scenes. This is a full-time 18-month contract, based in our Kitchener office, and is ideal for someone who enjoys creating structure, supporting others, and keeping operations running smoothly in a dynamic environment.

Requirements

3+ years of experience in office management, executive assistance, or administrative operations
Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment
Strong attention to detail and a proactive, solution-oriented mindset
Excellent communication and interpersonal skills
Ability to anticipate needs, solve problems proactively, and work independently
High level of professionalism and discretion when handling confidential information
Passion for supporting teams and creating a positive workplace experience

Responsibilities

Own and manage day-to-day operations of the Acceldata Kitchener office, ensuring a smooth, organized, and welcoming environment
Coordinate office logistics with Communitech including facilities, access, and space needs
Manage office supplies, snacks, beverages, and general office setup
Serve as the primary point of contact for vendors, building services, maintenance, and deliveries
Organize office events, team meetings, employee celebrations, and office gifting
Continuously identify ways to improve office operations and employee experience
Partner with HR, Finance, IT, and global office managers for new hire onboarding, equipment setup, employee events, and global initiatives
Partner with HR Recruiting team to assist with booking rooms for in person interviews
Partner with our HR recruiting team to support our co-op program with local post secondary schools
Support newly relocated employees to ensure a smooth transition into office and the local environment
Serve as the primary point of contact for employee benefits inquiries, partnering with our benefits broker to provide timely and accurate support
Manage the calendar, scheduling, travel coordination, and expense reporting for the Head of the Canadian Office.
Ensure scheduling priorities are managed effectively and leadership logistics run smoothly
Assist with coordinating meetings, presentations, and leadership initiatives as needed