Office Manager Assistant

Fast Track ABA Center • Richmond, TX

11d

About The Position

The Office Manager Assistant supports daily operations to help ensure the organization runs smoothly, efficiently, and in alignment with the Center’s mission to teach children to let their light shine bright. This position assists with administrative and operational tasks, supports staff communication, maintains records, and helps coordinate schedules, supplies, and compliance-related responsibilities. Experience in ABA is preferred, but not required.

Requirements

• High school diploma required
• Registered Behavior Technician (RBT) certification required or must obtain within 2 months of hire with no exceptions.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain professionalism and confidentiality.

Nice To Haves

• associate or bachelor’s degree preferred.
• ABA experience preferred, but not necessary.
• Proficiency in Microsoft Office Suite preferred.
• Experience with Central Reach preferred.
• Spanish is preferred but not necessary.

Responsibilities

• Support the Office Manager with daily operational tasks and special projects.
• Assist with scheduling, calendar coordination, and appointment updates in Central Reach.
• Help review and organize staff schedules, including BCBA, clinic, and CR schedules.
• Maintain accurate records for client files, staff files, meeting notes, and operational documents.
• Assist with client sign-in procedures and daily attendance tracking.
• Support communication with parents, staff, and leadership as needed.
• Help monitor supply needs and maintain records for purchase orders and restocking.
• Support payroll- related task, including tracking PTO, unpaid leave and attendance-related information as needed.
• Support the collection, filing, and upload of doctor’s notes and other documentation.
• Help ensure compliance with internal policies, procedures, and applicable regulations.
• Attend operational meetings, take notes, and assist with follow-up items.
• Conduct basic site checks to help identify hazards, issues, or concerns.
• Assist with opening and closing duties as needed.
• Perform other related duties as assigned.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED