Office Manager and Sales Assistant

SPANISH BROADCASTING•Houston, TX

9d•Onsite

About The Position

Spanish Broadcasting System has an immediate opening for an Office Manager and Sales Assistant to join its group of stations. The Sales Assistant provides administrative support to Account Executives and Sales Managers. This high-energy position works closely with other departments and clients while juggling multiple projects in a fast-paced, deadline-oriented environment. Proficiency in MS office products, strong attention to detail, and ability to work in a past-paced deadline-oriented environment required.

Requirements

Associate’s or Bachelor’s degree in a related field preferred
Minimum of 2–3 years of administrative and/or sales support experience
Excellent organizational skills with strong attention to detail
Ability to prioritize and manage multiple projects in a fast-paced environment
Strong written and verbal communication skills in both English and Spanish
Exceptional customer service and interpersonal skills
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Strong analytical skills, including the ability to work with spreadsheets, formulas, and sales data
Flexible and adaptable with changing priorities and deadlines
Ability to maintain confidentiality and professionalism at all times
Valid driver’s license required
Bilingual English/Spanish required, both verbal and written

Nice To Haves

Experience with media and sales software such as WideOrbit and vCreative preferred

Responsibilities

Support Sales Managers, National & Network Representatives, and Local Account Executives throughout the sales process.
Enter and revise sales orders in WideOrbit.
Provide invoices, spot times, airchecks, campaign recaps, and make-good opportunities.
Assist with trade order processing and campaign proposals.
Coordinate promotions and station events through vCreative.
Work closely with Traffic and Digital Traffic departments regarding copy instructions, continuity, co-op facilitation, and activation recaps.
Communicate with the Credit Department to facilitate order approvals.
Generate contract confirmations and invoices upon request.
Assist with copy translation and secure client approval for advertising materials.
Support billing adjustments and related administrative procedures.
Develop presentations using audience ratings, syndicated research, and sales data.
Maintain client profiles, sales databases, calendars, distribution lists, and shared presentation libraries.
Assist with uploading and maintaining public file information.
Research client and industry news to prepare background materials for the sales team.
Attend sales meetings, station meetings, and promotional events as required.
Serve as the first point of contact for visitors, clients, and incoming calls while maintaining a professional reception area.
Coordinate incoming and outgoing mail, deliveries, courier services, and packages.
Manage office supply inventory and place orders as needed.
Coordinate conference room scheduling, meeting setup, catering, and office events.
Liaise with office vendors, building management, maintenance teams, and service providers.
Maintain organized office operations, filing systems, common areas, and administrative procedures.
Support onboarding logistics for new hires, including workspace setup and office access coordination.
Assist with maintenance and troubleshooting coordination for office equipment, including printers and copiers.
Provide general administrative support including filing, scanning, copying, and phone coverage.
Collaborate with reception staff and other administrative team members to provide backup support when needed.
Perform additional duties as assigned by management.