CMDF Office Manager & Administrative Coordinator

BWXT • Oak Ridge, TN

4d • $39 • Onsite

About The Position

Enhance your career at BWXT with in-house opportunities! Eligible for Employee Referral Bonus: Yes Please note this process follows the BWXT employee guidelines. Please update your internal successfactors profile prior to applying to internal opportunities. Requisition Number: 57043 Welcome to BWXT We believe in empowering our employees and cultivating a dynamic workplace that fosters growth, collaboration, and technical excellence. At our Oak Ridge, Tennessee Enrichment Operations site, you will join teams working at the forefront of advanced nuclear manufacturing, precision engineering, and mission‑critical national security programs. Whether you're an experienced professional or just starting your career, you’ll find opportunities to challenge yourself, partner with seasoned experts, and contribute to innovation shaping the future of nuclear technology. Our work requires a wide range of skills, and we welcome candidates from diverse backgrounds and career stages who share a passion for meaningful impact and technical advancement. Position Overview As our Office Manager & Administrative Coordinator, you will provide comprehensive administrative, organizational, and operational support for the CMDF facility within BWXT Enrichment Operations. You will manage daily office operations, coordinate administrative services, and serve as the primary resource for directors and managers across the site. This role ensures efficient workflow, strong communication, and adherence to BWXT policies, procedures, and regulatory requirements within a secure and dynamic environment. Location On-site in Oak Ridge, Tennessee

Requirements

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum 5 years of administrative, office management, or executive support experience.
• Experience in manufacturing, industrial, or regulated environments preferred.
• Strong communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office Suite and BWXT standard business systems.
• Ability to manage multiple priorities, exercise sound judgment, and work independently with minimal supervision.
• Demonstrated professionalism, confidentiality, and customer-service orientation.
• Must be a U.S. citizen.
• Must be able to obtain and maintain a DOE security clearance (if required by assignment).

Nice To Haves

• Experience supporting directors, senior managers, or cross-functional leadership teams.
• Experience coordinating events, logistics, audits, or complex scheduling environments.
• Familiarity with secure or regulated facility access procedures.
• Experience with SAP, HRIS tools, or enterprise-level business systems.

Responsibilities

• Manage daily operations of the CMDF office, ensuring a professional, safe, and well-organized environment.
• Coordinate office services, supplies, equipment procurement, vendor relationships, and facilities support.
• Provide executive-level administrative support including scheduling, travel coordination, expense reporting, and meeting organization for CMDF directors and managers.
• Prepare, edit, and distribute reports, presentations, and communications on behalf of site leadership.
• Organize CMDF leadership team meetings including agendas, action-item tracking, and follow-up communication.
• Manage visitor coordination, badging processes, security access requests, and compliance with site entry protocols.
• Support HR administrative activities such as onboarding, documentation management, employee coordination, org chart updates, and distribution list maintenance.
• Serve as a central communication hub for the facility, ensuring accurate and timely information flow across departments.
• Coordinate site-wide events, leadership visits, audits, tours, emergency drills, and special activities.
• Assist employees with general administrative needs and direct inquiries to appropriate departments.
• Maintain strict confidentiality of sensitive information, records, and personnel matters.

Benefits

• Competitive salary and benefits package, including health, dental, and retirement plans.
• Flexible work schedules and paid time off to promote a healthy work‑life balance (as applicable for this role).
• Professional development opportunities, including mentorship programs and continuing education support.
• An inclusive atmosphere that celebrates diverse perspectives and collaborative teamwork.
• The chance to be part of a mission-driven organization supporting national security and advanced nuclear manufacturing.
• Opportunities for continuous learning and growth throughout your career.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED