Office Manager/Accounting Assistant

LandCare•Charlotte, NC

7d•Onsite

About The Position

Our dedicated team of professionals provide the full spectrum of landscape services. After 3 decades in business and more than 3,000 team members from coast-to-coast, we’re incredibly proud of the work that we do. Our passion is our motivator and our focus is simple – create an extraordinary culture, care for our team members, give back to our communities & build a greener future. Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

Requirements

Process Management
Accounts Receivable
Accounts Payable
Payroll Review
New Hire Onboarding
General Administration
Proficiency in LandCare's operations management software
Ability to generate accurate invoices
Ability to create purchase orders, manage receipts and vendor bills
Ability to review branch payroll for accuracy
Ability to process new hires into HRIS system
Answering phones
Collecting mail
Managing office supplies/equipment
Maintaining personnel files
Completing uniform requests

Nice To Haves

Ability to work outside

Responsibilities

Understand and manage administrative processes executed in LandCare’s operations management software
Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
Provide initial and ongoing training and support of systems to production team members
Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions
Generate accurate invoices according to schedule and present to customers in a timely manner
Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete
Process new hires into HRIS system
Answer phones, collect mail, and manage office supplies/equipment
Maintain personnel files and complete uniform requests
Other administrative tasks as necessary