Highway - Office Manager/Accountant

Shawano County • Shawano, WI

6d • Onsite

About The Position

As a function of the Shawano County Highway Department, this position provides accounting and office management responsibilities for the maintenance/construction of the County Highway Department’s recordkeeping system with respect to payroll, general ledger and accounts payable/receivable. This position works under the direct supervision of the Highway Commissioner.

Requirements

• Bachelor's Degree in Accounting, Business Administration or related field.
• Five years of accounting experience or two years of accounting experience with a bachelor’s degree or any combination of education and progressively responsible experience in a business administration or managerial field, which provides the necessary knowledge, skills and abilities.
• Must be reliable, trustworthy, self-motivated and self-reliant.

Responsibilities

• Implements and performs accounting operations and processes within the highway department to include: reviews financial transactions for department/office/unit/county including cash receipts, accounts receivables, accounts payable, payroll, inventory and general ledger entries; oversees the annual physical inventory process; maintains fixed asset records – records fixed asset additions and disposals, report fixed assets to DOT - calculates and processes payroll in accordance with County procedures, agreements, and provisions. Coordinates and reviews the billing of clients, funding sources or other agencies for services provided; prepares monthly financial statements and required journal entries; assists auditors in the audit and review of unit accounting records by supplying financial information requested. Prepares highway department and DOT annual reports; reviews, verifies and submits invoices for payment; approves purchase requisitions; Reconciles accounts/reports/statements and performs the year end close of accounting records per DOT requirements.
• Responsible for the supervision, evaluation, performance management and development of assigned staff to ensure compliance with department/county priorities, procedures, practices and policies.
• Coordinates the maintenance of department/unit files, records and office retention practices and procedures.
• Provides assistance to staff with technology and software issues and problems. Makes arrangements and coordinates troubleshooting and assistance for more difficult problems with Technology Services personnel.
• Compiles and prepares various financial reports, spreadsheet or various forms/reports required by local, state or federal agencies including but not limited to year end DOT report and DOT surveys.
• Under general direction from the Highway Commissioner develops the Departments annual budget. Reviews and monitors the budget throughout the year. Accurately reports and reconciles all state/federal funding sources. Prepares and submits budget adjustments as needed throughout the year.
• Performs other duties of a comparable level/type.
• Assists Committee members, Highway Commissioner, and other Department managers/supervisors as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager