Office Management Specialist
About The Position
Shimmick is seeking an experienced Office Management Specialist to support the construction of a major infrastructure project based in Glendale, CA. This role will provide onsite day-to-day support to keep the project running smoothly. Shimmick is one of the most dynamic infrastructure builders in the industry, with market leadership in water resources, sustainable transportation, and complex electrical construction. The company emphasizes flexibility and agility in its construction approach to adapt to evolving project delivery models, regulatory frameworks, supply chains, and technology.
Requirements
- High school diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.
- Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
- This position does not include sponsorship for United States work authorization.
Nice To Haves
- Payroll experience.
- Construction site experience.
Responsibilities
- Processing, coordination, and management of Union Payroll for project(s).
- Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
- Document Control for project through CMiC software.
- Provide support in accounting and project management modules in CMiC.
- Provide support for invoicing; pay applications; waivers.
- Coordination with subcontractors.
- Management of project insurance requirements with subcontractors and vendors.
- Process New Hires (Craft and Salaried) – Paperwork, training videos, drug testing.
- Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
- Manage project office facilities.
- Stock and inventory control for office-related equipment and products.
- Coordinate Verizon and Sprint cell/radio use for project.
Benefits
- Multiple medical plans, including a $0 premium option
- Dental insurance
- Vision insurance
- HSA options
- 100% employer-paid life insurance
- Short-term disability coverage
- Long-term disability coverage
- 401(k) plan with a company match
- Paid holidays
- Volunteer Time Off
- PTO days
- Flexible spending accounts
- Voluntary coverages such as pet insurance, legal, and identity theft protection.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
