Office Management Specialist V

Cherokee Federal • Washington, DC

4d • $140,000 - $146,143 • Onsite

About The Position

This position shall support the Office of the Assistant Secretary assigned in the U.S. Department of State’s Bureau of Near Eastern Affairs or Bureau of South-Central Asian Affairs. A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. This position requires an active Top Secret/SCI clearance.

Requirements

• Have or have ability to get at least a Secret/Top Secret clearance.
• Three to five years’ experience as Office Management Specialist or executive assistant for senior officials, managing schedules, managing correspondence and making travel arrangements.
• Must be expert in using Microsoft Outlook tools, including Outlook calendar management, Word, Excel and SharePoint.
• Demonstrated ability to communicate effectively orally and in writing.
• Demonstrated ability to establish and maintain effective relationships and work collaboratively.
• Demonstrated ability to provide excellent customer service.
• Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times.
• Must be a US Citizen.
• This position requires an active Top Secret/SCI clearance.
• Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods.
• Must pass pre-employment qualifications of Cherokee Federal.

Nice To Haves

• Previous experience working in similar capacity at the U.S. Department of State strongly preferred.
• Bachelor’s degree preferred.

Responsibilities

• Responsible for carrying out special assignments for senior NEA officials, which require a high degree of tact and diplomacy and comprehensive knowledge of the views of various senior officials.
• Prepares correspondence, telegrams, and memoranda for the Assistant Secretary and other senior NEA officials, and ensures that briefing papers and reports all conform to style and format guidelines established by the Department's Executive Secretariat.
• Has a comprehensive knowledge of Government Travel authorization application (E2 Travel Solutions).
• Drafts/prepares travel authorizations on behalf of supervisor or staff member who is traveling.
• Prepares travel authorizations for staff member as requested based on information provided by traveler.
• Prepares trip itinerary, obtains travel expenses estimates (MI&E costs, taxi, hotel costs etc; prepares travel authorization requests.
• Upon completion of trip assists traveler in preparing electronic travel voucher.
• Follows up with traveler to ensure all expense documents have been submitted and on time (i.e. within 30 days).
• Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate offices for action.
• Composes replies for his/her own signature when appropriate.
• Exercises judgment in presenting material to the Assistant Secretary or other senior NEA officials that he/she has special interest or which for reasons of special confidential consideration is not reviewed by any member of the immediate staff.
• Composes correspondence for signature by the Assistant Secretary and other senior NEA officials.
• Processes/reviews all incoming and outgoing letters, memos and related correspondence.
• Prepares reports, memoranda and other forms of written communication.
• Composes and edits letters, reports and general office memoranda for publication/distribution on behalf of the Assistant Secretary or other senior NEA officials or senior level officer.
• In the absence of the relevant senior NEA official, maintains a file of correspondence and events of which the Assistant Secretary or Deputy Assistant Secretary should know about and upon his or her return.
• Brings such matters to their attention.
• Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer applications.
• Operation and knowledge of Microsoft applications, including Word, Excel, and related computer-based programs operations.
• Takes and transcribes notes taken during meetings as required.
• Responsible for carrying out special assignments for the Assistant Secretary, Deputy Assistant Secretaries, and other senior NEA officials which require a high degree of tact and diplomacy and comprehensive knowledge of the views of the NEA leadership.
• Maintains office files.
• Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.
• Perform other job-related duties as assigned.

Benefits

• Up to a 6% 401(k) company match to help you build long-term financial security
• Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most
• Medical, dental, and vision insurance, plus prescription drug coverage
• Basic life and AD&D insurance, with supplemental life options
• Short-term and long-term disability coverage
• Paid holidays
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Professional development, training, and certification support
• Voluntary benefits including accident, critical illness, and identity theft protection

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree