Office Management Assistant

Family Support Services•Largo, FL

6d•Onsite

About The Position

This position will provide daily support to the Office Management & Fleet Supervisor while assisting visitors and departments located in Pinellas County case management suite of Family Support Services. Responsibilities include, but are not limited to: greeting guests, scheduling conference rooms, processing monthly finance documentation, answering phones, assisting with coordination of vehicle maintenance, providing customer service, submitting requests for building maintenance, ordering/stocking office supplies, overseeing conference registration/travel, and handling mail. The position will take on additional office management duties as directed by the Office Management & Fleet Supervisor, Business Office Manager and/or V.P. of Human Resources.

Requirements

High school diploma or GED required.
Three or more years of experience in a clerical, administrative or related field
Valid driver’s license.
Ability to represent self and the organization in a professional manner
Ability to work independently with little direct supervision
Ability to think and write creatively
Ability to assess a situation and make appropriate recommendations/decisions
Ability to research, organize and analyze data
Ability to solve problems and to think through critical, time sensitive issues
Ability to establish and maintain relationships
Ability to work collaboratively with staff at all levels in the organization
Ability to follow through on commitments, projects and responsibilities
Ability to speak effectively before small and large groups
Ability to calculate figures and amounts
Ability to maintain confidential information
Knowledge of State, Federal and local employment laws
Knowledge of Recruitment and retention practices
Strong Written and Verbal Communication
Strong follow-up and follow through
Strong organizational and time management
Proficiency in Excel and Microsoft Word
Clear a Level II Background screening (Live Scan)
Positive reference checks
Clear a local background check from the County in which you reside
Clear a substance abuse screen
Provide a copy of all degrees prior to your first day of employment
Clear a Motor Vehicles Records check and must be insurable under the company’s automobile policy.
Provide copy of automobile insurance.
Provide proof of and maintain a minimum personal auto liability insurance level $100,000/$300,000 if deemed to be a driving risk
Clear an E-Verify check

Responsibilities

Serves as administrative support for the Office Management & Fleet Supervisor and assists visitors/clients at the FSS case management suite in Largo
Provides outstanding customer service to clients, partner agencies and team members. This includes assisting in-office visitors, and ensuring deliveries/mail/calls are properly routed
Assists in routine fleet management documentation & coordination of maintenance as directed by Supervisor
Completes duties related to office management such as ordering/stocking office supplies, maintaining staff contact lists, scheduling conference rooms, requesting building maintenance, and supporting administrative functions.
Serves as primary contact for conference travel including registration, lodging and arranging transportation
Assists in administrative projects relating to various needs of the agency; also completes assignments as directed by the Business Office Manager or V.P. of Human Resources.
Submits pertinent documents to the finance department on a routine basis.
Perform other duties as assigned.