OFFICE & LEGAL SUPPORT COORDINATOR (Atlanta - Buckhead Area)

MVA Brand•Macon, GA

18h•Onsite

About The Position

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a highly organized and professional Office & Legal Support Coordinator to join our Atlanta office. This is a dynamic, dual-function role that blends office coordination (50%) with legal practice support (50%), ideal for someone who enjoys variety, takes pride in being the go-to resource, and thrives in a fast-paced legal environment. You’ll play a critical role in keeping the office running smoothly while supporting attorneys with administrative and legal operations. Confidentiality, attention to detail, and strong communication skills are essential for success in this position.

Requirements

Associate’s degree in Business Administration or related field
2+ years of administrative experience in a professional office environment
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
High attention to detail and accuracy
Proficiency in Microsoft Office (Word, Outlook, Excel)
Ability to maintain confidentiality and exercise sound judgment
Professional, client-focused demeanor
Ability to work independently and collaboratively in a small team

Nice To Haves

Prior experience in a law firm or legal office
Experience supporting attorneys or legal teams
Familiarity with legal document formatting

Responsibilities

Serve as the primary administrative point of contact for the Atlanta office
Greet clients and visitors; answer and direct incoming phone calls
Oversee daily office operations, including supply ordering, vendor coordination, and building management communication
Manage conference room scheduling, meeting logistics, and basic technology setup
Handle mail, courier services, overnight and certified deliveries
Maintain office organization, shared calendars, and administrative files
Assist with onboarding logistics for new employees
Support firm events, meetings, and internal initiatives
Perform general administrative tasks such as scanning, filing, data entry, and expense support
Provide administrative support to multiple attorneys, primarily within the Finance and other practice teams
Draft, format, revise, proofread, and finalize legal documents and correspondence using Microsoft Word and related tools
Manage attorney calendars and schedule client meetings and appointments
Open new matters, submit conflict checks, and assist with matter and file maintenance
Organize and maintain electronic and physical client files in the document management system
Assist with time entry, billing preparation, expense reports, and reimbursements
Coordinate with internal teams (Records, Accounting, IT, Office Services) to support attorney and client needs
Handle sensitive and confidential information with discretion and professionalism