Office Intern

Pima Association of Governments•Tucson, AZ

1d•Onsite

About The Position

Pima Association of Governments is seeking a motivated and detail-oriented Office Intern to support daily administrative operations and assist with Human Resources functions while gaining hands-on professional experience in an office environment. This internship is ideal for someone looking to develop organizational, communication, and business skills while contributing to a productive team.

Requirements

Understanding of professional workplace etiquette and customer service standards
Strong verbal and written communication skills
Excellent organization and time management skills
Ability to prioritize tasks and meet deadlines
Strong attention to detail
Basic problem-solving skills
Ability to use office equipment such as printers, copiers, scanners, and phone systems
Ability to maintain confidentiality and handle sensitive information appropriately
Ability to learn new systems, processes, and procedures quickly
Ability to follow instructions and complete assignments accurately
Current enrollment in an high school or accredited college or university.
Interest in Business Administration, Human Resources, or related field
Basic knowledge of Microsoft Office (Word, Excel, Outlook)
Self-motivated, and strong attention to detail and accuracy
Strong communication and interpersonal skills
Organized, dependable, and eager to learn
Ability to maintain confidentiality and professionalism
Positive attitude and willingness to assist where needed

Responsibilities

Assist with general office tasks such as filing, scanning, copying, and organizing documents
Answer phones, take messages, and direct inquiries appropriately
Support scheduling, calendar management, and meeting coordination
Enter and update data in spreadsheets, databases, or internal systems
Prepare packets, reports, and correspondence as needed
Maintain office supplies inventory and assist with ordering materials
Greet visitors and provide professional customer service
Assist with onboarding paperwork and new hire orientation preparation
Help maintain employee files and ensure documents are properly organized
Support recruiting efforts such as scheduling interviews and communicating with candidates
Assist with benefits enrollment materials and HR communications
Help track training completions, acknowledgments, and employee forms
Maintain confidentiality of employee and company information
Assist with special projects and team initiatives as assigned