Office Filing Temp

Kualoa Ranch • Kaneohe, HI

1d • Onsite

About The Position

The Temporary HR Filing Clerk is responsible for bringing Kualoa Ranch’s Human Resources paper records up to date. The role involves sorting and filing several months of backlogged HR documents, archiving records for former employees, and preparing employee files for future digitization. The position requires strict confidentiality and close attention to detail in a secure office setting.

The role is temporary, full-time, and onsite. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Applicants must currently reside on Oʻahu and be available for in-person interviews and immediate hire. The expected start date is ASAP, and no relocation package is offered.

Requirements

• High school diploma or equivalent.
• Strong attention to detail and accuracy with alphabetical and date-based filing.
• Ability to maintain strict confidentiality with sensitive personnel and medical information.
• Ability to work independently, follow written procedures, and ask questions when unsure.
• Dependable, organized, and able to work steadily through a large volume of paperwork.
• Must be able to lift up to 50 lbs. and move banker boxes of files.
• Ability to bend, reach, and kneel to access upper and lower filing drawers.
• Must be able to sit or stand for prolonged periods while sorting and filing.
• Comfortable performing repetitive, detail-focused tasks in an office environment.
• Must currently reside on Oʻahu and be available for in-person interviews and immediate hire.

Nice To Haves

• Previous experience in human resources, medical records, legal, or administrative filing.
• Familiarity with records retention or confidential document handling.

Responsibilities

• Sort, organize, and file backlogged HR documents into the correct employee personnel and medical folders.
• Keep personnel files and medical files strictly separate, following HR’s sorting guidelines.
• Verify employee names and identifiers to ensure each document is filed in the correct folder.
• Archive terminated employees’ files into labeled banker boxes by year and in alphabetical order.
• Add new employee folders to the active filing cabinets once records are current.
• Prepare files for future digitization into Dayforce, maintain a folder inventory, and flag duplicate or damaged pages.
• Follow confidentiality and security procedures, including locking cabinets and securing documents at every break.
• Never release, copy, or discuss employee records; refer all record requests to HR.
• Flag documents that cannot be filed and review open questions with the HR team daily.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED