Office & Facilities Manager

EarnIn•Mountain View, CA

11d•$83,000 - $102,000•Hybrid

About The Position

We’re looking for an organized, proactive, and people-first Office & Facilities Manager to serve as the central point of contact for day-to-day operations at our Mountain View headquarters. This is a broad, high-visibility role — you’ll own everything from major vendor contracts to making sure the kitchen is stocked, and every visitor walks away with a great first impression of EarnIn. You’ll partner closely with office leads across our other locations and play a key role in building a welcoming, well-functioning workplace that supports employee experience. This role reports directly to the Sr. Director, DIB & People Partnering and sits at the intersection of facilities, culture, and employee experience. The Mountain View base salary range for this full-time position is $83,000-$102,000, plus equity and benefits. Our salary ranges are determined by role, level, and location. This is a hybrid position in Mountain View that requires in-office work usually 5 days a week. We are unable to provide visa sponsorship or immigration support for this position.

Requirements

1+ year of demonstrated experience in office operations, facilities management, or a comparable coordination role (e.g., hospitality, event operations, or similar)
Proven track record managing vendors and service contracts, including negotiation and performance oversight
Strong organizational skills with the ability to manage multiple priorities and switch context quickly
Takes initiative and follows through without needing close direction
Excellent interpersonal skills; warm, professional, and effective working with all levels of the organization
Experience managing budgets, processing invoices, and tracking spend
Comfortable using collaboration tools such as Google Workspace, Slack, or similar platforms

Nice To Haves

Experience supporting a multi-location or distributed company is a plus
Background in a fast-paced, evolving environment is a plus
Familiarity with workplace platforms such as Workday, Greenhouse, ModernLoop, Envoy, Rippling, or similar tools is a plus
Experience coordinating office buildouts, relocations, or expansions is a plus

Responsibilities

Own day-to-day operations of the Mountain View office — ensuring the space is clean, functional, safe, and well-stocked
Manage kitchen and supply inventory, including ordering and restocking food, beverages, office supplies, and equipment
Greet and welcome visitors, candidates, and guests; ensure a warm, professional experience for everyone who walks through the door
Serve as the primary liaison with building management for maintenance requests, lease matters, and facility issues
Oversee workplace health and safety protocols, emergency procedures, and compliance requirements
Manage badge access, visitor check-in systems, and office security procedures
Manage vendor relationships from selection through contract renewal, including sourcing, onboarding, day-to-day oversight, and performance management
Negotiate and manage service agreements with vendors including cleaning services, security, catering, plant care, IT hardware suppliers, and more
Track vendor spend against budget; identify and act on opportunities to optimize costs without sacrificing quality
Maintain a vendor tracker with contract terms, renewal dates, and performance notes
Serve as the connector between EarnIn’s office locations — partnering with local office leads to ensure consistent standards, share best practices, and coordinate cross-site initiatives
Support office leads in other locations with facilities questions, vendor sourcing, and documented processes and guidelines
Assist in opening or scaling new office locations as EarnIn grows
Plan and execute in-office events, team celebrations, all-hands logistics, and executive visits
Partner with the People team on new hire onboarding logistics, office orientation, and culture programming
Manage catering and A/V setup for on-site meetings and company events
Own the facilities budget: track expenses, process invoices, and reconcile spend monthly
Manage purchase requests and purchase orders through company procurement systems
Maintain organized records for contracts, vendor agreements, facilities documentation, and compliance materials