Office Experience Intern

Celtra, Inc.•New York, NY

4d•Onsite

About The Position

Are you a natural people person, who is also highly organized and detail oriented? We are searching for an Office Experience Intern who will be tasked with creating an environment in our New York City office in which people are excited to collaborate and bond. This role will be a combination of routine tasks, event planning, and creative can-do reaction to the needs of the day. This individual will need to be comfortable with establishing relationships and solving problems for individuals near and far. The Office Experience Intern role will be required to work from the office daily with hour flexibility based on the happenings within the office that day. This will be a part-time role with an expectation of 24-32 hours a week typically. This internship will run from June through August with potential to expand beyond this initial timeframe.

Requirements

Willingness to work within the office space daily
Deep passion for people and positive, can-do attitude a must
Strong eye for aesthetics and creative mindset
Proven ability to execute with a high level of accuracy and attention to detail
Outstanding organizational, prioritization, and time management skills
Experience exercising judgment and discretion with sensitive/confidential and proprietary information.

Nice To Haves

0-1+ years of Administrative Assistant, Office Management, Hospitality, Personal Assistant or Event Planning experience

Responsibilities

Setup a new New York City office space in a manner that excites and invites employees to come into the space to work
Manage the New York office space including regularly stocking food, ad hoc catering, maintaining cleanliness and organization of the space, and preparing for meetings
Act as a host and liaison welcoming guests to the space and allowing them to feel Celtra’s culture
Plan and communicate events that directly influence Celtra’s culture remotely and within the office: health initiatives, lunches, work anniversaries, birthdays, holidays, and employee recognition
Organize monthly in office co-working weeks that remote employees will travel to attend, in addition to holiday parties, company retreats, trainings, and other special events & meetings
Maintain and develop relationships with vendors and property management
Assist in operational matters such as office maintenance, repairs, and serve as company liaison for office or employee IT issues
Support the ordering, monitoring, and tracking company spending and supplies (including general supplies, laptops, phones, monitors, etc.)
Assist with Executive Assistant responsibilities on an adhoc basis with the Founders and Executive Team
Assist with Human Resource related tasks such as interviews, employee welcome procedures, onboarding and offboarding employees
Assist the administrative needs of the Executive team when in NYC, making travel arrangements, coordinating meetings, and other assistance as needed
Performs other related duties and activities as required.