Temporary Office Engineer

City of Seattle•Seattle, WA

1d•Hybrid

About The Position

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship. The Project Delivery Business Unit has an exciting opportunity for an Office Engineer in the Construction Management Unit. As a senior construction management professional in this unit, you will act as the single point of contact for construction contractors and be responsible for the on-site construction contract administration of complex public works projects. You must be able to work in an office environment, construction project trailer, remote generation site, or a City Light supplied vehicle, since the location and the siting of the construction projects will dictate the work environment. The primary locations will be Seattle Municipal Tower and South Service Center, with some travel to the remote generation sites. This position will report to the Civil Engineer, Supervisor. The Construction Management Office Engineer’s primary responsibilities are to audit and process contractor payments and manage submittals for Public Works contracting. Duties include auditing payment documentation, preparing payment spreadsheets, creating payment packages, tracking milestones and expenditures against purchase order balances, monitoring submittals intake, routing submittals to the appropriate reviewers for approval, assembling responses, distributing completed submittals, and tracking submittals via project logs. The Public Works progress payment oversight is vital for project controls accuracy with regards to City of Seattle Finance and Administrative Services (FAS) requirements. This position performs the most complex and difficult technical civil engineering and construction related activities. This person is knowledgeable of the Resident Engineer as well as Office Engineer. This position is vital and cohesive to the organization. The Construction Management Office Engineer may also have secondary responsibilities in the role of Resident Engineer. The Resident Engineer is the owner’s representative to inspect, monitor, survey, or verify information during construction and engineering-related projects. The Resident Engineer performs contract administration activities including, reviewing monthly progress reports, processing monthly and final payments to contractors, verifying final quantities and costs, compiling requisite documentation, reviewing change orders, and auditing as-built records. The Resident Engineer acts as a liaison among consultants, contractors, subcontractors, manufacturers, fabricators or suppliers and negotiates problems of changes, errors or deficiencies to ensure compliance with project specifications. The Office Engineer’s work is primarily in an office environment and the Resident Engineer’s role, if required, may involve field visits to active construction projects. This position will report to the Construction Management Manager.

Requirements

Requires four years civil engineering experience, and an Associate Degree in Civil Engineering Technology or two years of college level coursework in engineering and construction technology (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class)
You must hold a current valid state issued driver’s license from any US state to be verified prior to start date. Out of state license holders will be required to obtain a WA state license within 30 days of hire.

Nice To Haves

Familiarity with construction drawings and specifications
Experience with typical Public Works contract measurement and payment specifications and methods
Five or more years of construction management experience
Broad knowledge of the principals, practices, and processes of civil and utility construction including the materials and methods of typically used in this type of work
Good organizational skills and ability to prioritize competing priorities in a fast-paced environment
The ability to proficiently process mathematical spreadsheet calculations to a very high degree of accuracy
Ability to work collaboratively across multiple functional teams simultaneously
Able to monitor and manage deadlines across multiple projects
Strong oral and written communication skills
Proficiency with MS Outlook, Word, Project, and SharePoint, and a strong grasp of basic Excel spreadsheets

Responsibilities

Attend project team and pre-construction meetings to coordinate submittals and payment processes
Audit construction payment documentation prepared by others
Assist and train field personnel with documentation and records as needed
Create contractor payment spreadsheets and payment documentation
Monitor payments against purchase order amounts and coordinate with project managers
Monitor submittals intake and distribute to reviewers
Coordinate and assemble submittal review comments and return to contractors
Track submittals on project logs
Create payment and year-end reports for the unit
Produce labor estimates, construction schedules estimates, and liquidated damages calculations for contracts and payments
Prepare documentation for project acceptance and close-out
Perform other related duties of a comparable level/type as assigned