Office / Development Administrative Assistant

AmeriCorps St. Louis•Saint Louis, MO

7d•Onsite

About The Position

The Office / Development Administrative Assistant supports the daily operations and administrative functions of the organization to help advance its mission and programs. This position plays a key role in maintaining efficient office processes, supporting staff and Members, coordinating communications, assisting with financial and donor records, and helping ensure organizational compliance. The ideal candidate is organized, adaptable, mission-driven, and comfortable working in a collaborative nonprofit environment.

Requirements

2+ years of administrative or office management experience, preferably in a nonprofit setting
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Google Workspace, Microsoft Office Suite and database systems
Ability to work independently and collaboratively in a small team environment

Nice To Haves

Associate degree or equivalent experience preferred
Experience with nonprofit software, donor databases, or grant administration is a plus
Commitment to the organization’s mission and values
Flexibility and adaptability in a small nonprofit environment
Attention to detail and strong time management skills
Professionalism, discretion, and sound judgment
Ability to manage multiple priorities with limited resources
Strong interpersonal and community relations skills

Responsibilities

Maintain a tidy and welcoming office environment
Answer phones, respond to emails, and manage general organizational correspondence
Maintain office supplies and equipment
Coordinate schedules, meetings, and organizational calendars
Support internal communications and office procedures
Assist with expense tracking, specifically credit receipt documentation
Support program reporting through data entry and review
Assist with donor acknowledgments, mailings, and fundraising event logistics
Maintain donor and alumni profiles and gift records
Support outreach efforts, community engagement activities, and organizational events
Provide excellent customer service to Members, partners, and community members
Support board meeting schedules, materials, agendas, and minutes
Support special projects as requested by the Executive Director
Assist with policy updates, reporting requirements, and organizational documentation
Member onboarding, personnel files, and time tracking
Assist with Member communications
Support Member events and weekly meetings through notetaking and attendance
Maintain building supply and food inventory
Perform light bi-weekly cleaning, including bathrooms and kitchen
Oversee vehicles use logs and parking
Help maintain compliance with organizational policies and workplace procedures
Maintain secured physical filing areas and document retention schedules
Oversee secured technology equipment inventory