Part-Time Office Administrator - Ottawa

RedMane Technology•Ottawa, ON

11d•Onsite

About The Position

RedMane Technology LLC is seeking a friendly, organized, and reliable Office & Culture Coordinator to manage the day-to-day operations of our Ottawa, ON office on a part-time basis. This role is crucial for maintaining a smooth-running and welcoming office environment. The coordinator will be responsible for keeping the space tidy and well-stocked, managing office supplies, ordering groceries, and coordinating kitchen refills. Additionally, this position will serve as the on-site point person for facilities coordination and people logistics, working closely with our Chicago office and IT team. The ideal candidate will take pride in a well-organized space, enjoy creating a positive atmosphere, and be comfortable with administrative tasks and remote collaboration.

Requirements

Some experience in office administration, coordination, or a similar hands-on support role.
Strong organizational skills and attention to detail.
Ability to work independently and take initiative.
Reliable, friendly, and service-oriented with a genuine interest in creating a welcoming environment.
Comfortable coordinating with remote teams (Chicago office, IT) and external vendors/building management.
Proficient with everyday tools such as email and Microsoft 365 (Outlook, Excel).
Available for part-time, on-site hours at the Ottawa office.
A strong ethical foundation, with honesty, integrity, and accountability as core values.
A collaborative spirit, team orientation, and a willingness to contribute to the success of others.

Nice To Haves

Experience supporting onboarding/offboarding or IT and equipment coordination (laptop setup, keys, returns).
Familiarity with employment standards and workplace health & safety practices.
Experience organizing team events, celebrations, or culture-building activities.

Responsibilities

Maintain a tidy, stocked, and welcoming office environment, including common areas and workspaces.
Order groceries, refill the fridge and kitchen supplies, and replenish everyday office supplies.
Act as the on-site liaison with the building manager and vendors for maintenance issues (e.g., water, electricity, repairs).
Receive deliveries and mail, and assist with general organizational tasks.
Coordinate onboarding and offboarding processes, including laptop, desk, and key setup for new hires, and collection of equipment upon departure.
Liaise with the Chicago office and IT team to ensure local staff have necessary equipment, access, and support.
Support alignment with employment law, health and safety, and workplace standards, escalating complex matters as needed.
Organize small team gatherings, celebrations, and activities to foster a fun and connected office culture.