Part-Time Office Administrator

RFA Engineering•Dubuque, IA

8h•Onsite

About The Position

RFA Engineering is seeking a highly organized and dependable candidate to become an integral part of our office team. The selected candidate will provide administrative support to our engineering staff and assist with the day-to-day operations of our office. This is a part-time position offering a flexible schedule and an opportunity to work in a professional engineering environment while supporting a variety of administrative and business functions.

Requirements

High school diploma or equivalent required.
Previous office administration, receptionist, or clerical experience preferred.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Ability to maintain confidentiality and handle sensitive information appropriately.
Demonstrated ability to manage multiple priorities and meet deadlines.
Professional, dependable, and service-oriented approach.
Ability to work independently while also supporting a team environment.

Nice To Haves

Additional education in business administration or a related field is preferred.
Previous experience in an engineering, manufacturing, or professional office environment.
Experience with scheduling, recruiting coordination, or human resources administration.
Experience with accounting or expense-reporting systems.
Strong computer and data-entry skills.
Ability to learn new software and administrative processes quickly.

Responsibilities

Provide general administrative and clerical support to the office and engineering staff.
Answer and direct incoming phone calls and greet visitors in a professional manner.
Manage incoming and outgoing mail, packages, and office correspondence.
Maintain office files, records, and other administrative documentation.
Assist with scheduling meetings, maintaining calendars, and coordinating office activities.
Order and maintain office supplies and monitor inventory levels.
Assist with employee onboarding, personnel paperwork, and other administrative processes as needed.
Prepare, format, and organize documents, reports, spreadsheets, and presentations.
Assist with expense reports, invoices, purchase orders, and other routine administrative tasks.
Coordinate office events, lunches, meetings, and other company activities.
Maintain a clean, organized, and professional office environment.
Provide administrative support for recruiting activities, including scheduling interviews and coordinating candidate visits.
Assist with special projects and other duties as assigned.