Office Coordinator, Newark

Braven • Newark, NJ

3d • Hybrid

About The Position

Braven is a national nonprofit that prepares promising college students to secure a strong first opportunity after college graduation through a career-accelerating program. We work with higher education and employer partners to offer a life-changing experience that begins with a semester-long course for college students, followed by support that lasts through graduation. Together, our ambition is to help rebuild the middle class and revitalize the American Dream. As an integral part of our team, you will wear many hats to ensure the smooth operation of our office. This role is on the People & Operations team and reports directly to the Head of Technology & Workplace Operations. The Office Coordinator, Newark Office, will oversee the general administrative functions and activities of the Newark, NJ office. As a member of the People & Operations team, you will orchestrate seamless daily operations, ensure efficient workflow, foster a collaborative environment, and drive productivity to achieve organizational excellence.

Requirements

• 2 years of relevant office management or administrative experience.
• Proficient in standard office software (e.g., Microsoft Office Suite).
• Ability to work in-person in Newark (NJ) and flexibility to adapt and be present in the office for various needs, such as vendor interactions, office setup, etc.
• This role involves occasional lifting and carrying of office supplies and light packages. The ideal candidate should be able to comfortably handle moderate-weight items during day-to-day operations, including food deliveries and supply management.
• Authorized to work in the U.S.

Nice To Haves

• Associate's degree or higher in business administration, management, or a related field.
• 3+ years of experience in office management or a related role.
• Exceptional organizational abilities and communication skills.
• Experience with project management or team leadership is advantageous.
• Strong customer service ethic and instincts.
• Seeks out feedback, is receptive to proactive feedback, and actively uses it to improve.
• Interacts comfortably and authentically with people who have a range of identities, personalities, and ways of operating.
• Ability to effectively manage up to ensure the timely completion of projects and tasks.
• Demonstrated commitment to building strong and welcoming cultures that help to develop others.
• Exemplification of Braven’s core values.
• Experience that has informed your belief in Braven’s mission and has prepared you to work with or for Braven’s student Fellow population.

Responsibilities

• Oversee daily facility requirements regarding maintenance, repairs, cleaning services, storage, supplies, purchasing, maintaining the kitchen area, and similar tasks.
• Maintain responsibility for facility cleanliness and security to ensure a healthy and safe working environment for all.
• Provide minor technical support and triage with IT, as needed.
• Liaise with vendors to troubleshoot routine issues and maintain office equipment and procedures.
• Evaluate, source, and recommend office services and facilities consultants and vendors.
• Provide administrative and logistical support for staff events and training, such as placing supplies and food orders, coordinating conference rooms, and setting up and breaking down events.
• Serve as the point of contact for all matters related to the Newark office.
• Facilitate meetings, address employee concerns, and contribute to a positive, inclusive office culture.
• Provide valuable insights and recommendations for continuous improvement in office processes and functions.
• Take charge of day-to-day administrative tasks, including but not limited to helping with the scheduling of events in the Newark office, office supply management, and facility coordination.
• Provide administrative support for special events planning, including day-of support.
• Support monthly credit card, translation, and interpretation billing reconciliation.
• Collaborate with the finance team to reconcile rent payments and ensure accurate financial records.
• Maintain a keen eye for detail in managing budgetary aspects related to office operations.
• Other duties as assigned.

Benefits

• Unlimited vacation time in addition to org-wide holidays and week-long shutdowns in July and the end of the calendar year (this is a minimum of 19 days per year)
• $25,000 in lifetime Carrot benefits for fertility, family-building, and hormonal health
• Match of your 401K contribution up to 5% of your base annual salary, starting your first full month
• Coverage of 85% of health insurance premium for employee and dependents
• 12 weeks of paid parental leave
• A one-month paid sabbatical after 4 years on staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree