Office Coordinator (Administrative Specialist 1)

State of Oregon•Tigard, OR

4d•Onsite

About The Position

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers. This position is represented by the Service Employees International Union (SEIU). As an Office Coordinator, you will provide administrative support to the Tigard field office and ensure workflow processes meet compliance standards as outlined in the Oregon Safe Employment Act.

Requirements

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR An equivalent combination of education and experience.
Ability to multi-task with a high degree of attention to detail.
Experience with answering a multi-line phone system.
Experience with communicating in a clear and concise manner with coworkers and customers.
Experience with proof reading and editing another employee’s work product and providing professional feedback.
Strong skills in organization work efficiently and managing multiple task with interruptions, as well as managing heavy work load with competing deadlines.
A resume and cover letter are required for this job posting.
Only complete applications received by the posted application deadline date will be considered.
The position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities.
Employment authorization and documentation must not be contingent on sponsorship now or in the future.
Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
DCBS will use E-Verify to confirm that you are authorized to work in the United States.

Nice To Haves

Fluently speak, read, and write Spanish.

Responsibilities

Provide administrative support to the Tigard field office.
Ensure workflow processes meet compliance standards as outlined in the Oregon Safe Employment Act.