Office Coordinator (Administrative Specialist 2)
About The Position
The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers. This position is represented by the Service Employees International Union (SEIU).
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR An equivalent combination of education and experience
- Ability to multi-task with a high degree of attention to detail
- Experience with answering a multi-line phone system
- Experience with communicating in a clear and concise manner with coworkers and customers
- Experience with proof reading and editing another employee’s work product and providing professional feedback
- Strong skills in organization work efficiently and managing multiple task with interruptions, as well as managing heavy work load with competing deadlines
Nice To Haves
- Fluently speak, read, and write Spanish
Responsibilities
- Provide administrative support to the Tigard field office and ensure workflow processes meet compliance standards as outlined in the Oregon Safe Employment Act.
Benefits
- 11 paid holidays a year
- Competitive benefits package
- Advancement and learning opportunities
- Possible eligibility for the Public Service Loan Forgiveness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
