Office Coordinator

LEAHY-IFP•New Lenox, IL

3d•$24 - $26•Onsite

About The Position

The Office Coordinator provides essential administrative and operational support to ensure the smooth day-to-day functioning within a fast-paced beverage manufacturing environment. This role coordinates front-office activities, supports employee onboarding logistics, maintains accurate records, manages office communications, and responds to general employee, contractor, and visitor inquiries. Serving as a central point of contact, the Office Coordinator upholds a high standard of professionalism, organization, confidentiality, and attention to detail. The position also assists with reporting, document management, compliance-related tracking, employee engagement support, and coordination of cross-functional administrative activities to promote efficient operations and alignment with company policies and procedures.

Requirements

High school diploma or equivalent.
Three years’ relevant work experience preferred
Bi-Lingual (Spanish) strongly preferred.
Proficiency in MS Office.
Demonstrated ability to read, write, and communicate effectively in English to ensure understanding of written procedures, safety instructions, technical documentation, and verbal communications.
Basic math skills including addition, subtraction, multiplication, division, and use of weights and measures. Must be comfortable using a calculator
Familiarity with basic computer systems and control interfaces.
Team-oriented attitude; respectful, approachable, honest, dependable, and adaptable to change
Capable of resolving conflicts professionally.
Able to prioritize tasks and remain productive under shifting demands
Follows both written and verbal instructions accurately.
Highly motivated, reliable, and hands-on with a strong problem-solving mindset.
Able to identify and address inconsistencies or quality issues with accuracy and precision

Responsibilities

Serve as the first point of contact for employees, applicants, contractors, vendors, and visitors, greeting and assisting them in a courteous, service-oriented, and professional manner.
Demonstrate high standards of integrity, professionalism, discretion, and fairness in all interactions, decisions, and administrative responsibilities
Helps and assist coordinating, tracking and maintaining training matrix as assigned
Participates in meetings as per Plant Manager request
Respond to, and manage, inquiries received in person, by phone, and via email, providing accurate information or directing individuals to the appropriate personnel or department in a timely manner.
Coordinate and maintain appointment scheduling, meetings, interviews, and calendars for office leadership and departments, ensuring effective time management and clear communication.
Provide administrative support for office operations, policies, and procedures across the facility, ensuring consistency and organizational efficiency.
Enforce and support facility security protocols by tracking visitor access, issuing and retrieving visitor badges, and communicating safety and security expectations as needed.
Serve as a general resource for employees and visitors by providing information related to office operations, internal processes, and company resources, directing HR-specific inquiries to the appropriate HR personnel.
Support onboarding logistics for new hires, including workspace preparation, coordination with IT and facilities, distribution of orientation materials, and scheduling of onboarding activities.
Initiate and track purchase requests and office supply orders in alignment with company procurement policies and budget guidelines.
Assist with the planning, coordination, and execution of company events such as employee engagement activities, celebrations, training sessions, quarterly meetings, and recognition programs.
Perform a wide range of clerical and administrative tasks including document preparation, correspondence tracking, and report support related to office operations.
Collaborate with office leadership, HR, facilities, and other departments to support organizational goals, operational efficiency, and a positive workplace environment.
Perform all other duties as assigned