Office Coordinator Coastal Zone Management

Galveston Island Park Board of Trustees•Galveston, TX

3d•Onsite

About The Position

The Park Board of Trustees in Galveston, TX is looking to hire a detail-oriented Office Coordinator. This is a full-time, benefits eligible position regularly scheduled for 32 hours per week. This administrative services position earns a competitive wage of $22.05/hour. We provide exceptional benefits and perks, including strong health, dental, vision, and a 401(k) plan with a 5% employer match on a 3% employee contribution. We also offer hospitalization, STD, and LTD policies that are fully paid for by the employer. In this business administration position, you play a key role in providing support to our departments. You perform a variety of clerical tasks, including drafting letters, memos, invoices, reports, and other documents. Using your excellent organizational skills, you help schedule events such as meetings, travel, training, and activities for all members of the departments. For meetings, you help create agendas as well as create and develop visuals and presentations. In addition, you are responsible for accounting functions, including requesting quotes, creating purchase requisitions, processing invoices, and generating budget reports. You help with inventory control and ordering supplies as well as identify opportunities for cost savings. Through communication with payroll, you maintain timekeeping records for your department and reconcile any leave benefit requests. You maintain and update paper and electronic filing systems within your department. When appropriate, you give recommendations for and implement policy or process changes. You maintain standard operating procedures (SOPs) and update them as needed. As necessary, you complete assigned special projects and maintain a working knowledge of all administrative and department-specific software. Staying organized and successfully completing tasks brings you great satisfaction, which makes you perfect for this office coordinator position in tourism and hospitality!

Requirements

High school diploma or equivalent
3+ years of experience in administrative services
Certified Tourism Ambassador (CTA) certification or ability to become certified (CTA training provided by the Galveston Island Park Board of Trustees upon hire)
Holds a valid class C driver's license
Experience with accounting and payroll software
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
Strong customer service skills
Excellent computer skills
Excellent verbal and written communication skills
Self-starter and goal-driven
Good time management in a fast-paced environment
Ability to work well with others
Highly motivated individual

Nice To Haves

A bachelor's degree in business administration
Previous leadership or management experience

Responsibilities

Drafting letters, memos, invoices, reports, and other documents.
Scheduling events such as meetings, travel, training, and activities for all members of the departments.
Creating agendas for meetings.
Creating and developing visuals and presentations for meetings.
Requesting quotes.
Creating purchase requisitions.
Processing invoices.
Generating budget reports.
Inventory control and ordering supplies.
Identifying opportunities for cost savings.
Maintaining timekeeping records for the department.
Reconciling leave benefit requests.
Maintaining and updating paper and electronic filing systems.
Recommending and implementing policy or process changes.
Maintaining and updating standard operating procedures (SOPs).
Completing assigned special projects.
Maintaining a working knowledge of all administrative and department-specific software.